How to Address a City Manager or Administrator
How to Address a Town Manager or Administrator
How to Address a County Manager or Administrator
How to Address a
County Executive

How to Address a County Administrator or Town Manager?

What is the form of address for a county administrator?
—-—-—-—-—-– Alicia R.

What is the form of address for our town manager?
—-—-—-—-—-– K.V.

Dear A.R.  & K.V.,
These professional managers are hired by the local elected municipal councils. Not elected by the citizens – the idea is they work outside of the political realm to keep operations running smoothly.

As a hired professional, a county/city/town manager/administrator doesn’t have a special form of address. Address as Mr./Ms. (Name) – (whatever honorific to which he or she is entitled) and identify by their (office).

—-Envelope:   How to Address a City or County Administrator

—-—-Mr./Ms. (Full Name)
—-—-(Office Held)
——–(Address)

—-—-Mr. Robert Dillon
—-—-Hartford Town Manager
——–(Address)

—-Salutation:
—-—-Mr./Ms. (Surname)

Administrator and Manager are used after the name in an introduction or on a business envelope for identification, but is not formally used as an honorific.

For comparison see also Mayor of a U.S. City

– Robert Hickey How to Address a City or County Administrato

How to Address a County Executive?

How should I address a county executive.
—-—-—-—-— JM in Area Code 206

Dear JM,
#1) In some jurisdictions the county executive is elected in a general election by the citizens. This official is addressed as:
———The Honorable (Full Name)
———County Executive
———XYZ County

—-—-(Address)

#2) In other jurisdictions, an official with the same title might be appointed/hired by the county board/county council.  Appointed county officials are not the Honorable (Full name).  They are simply:
—-—-Mr./Ms. (Full Name)
—-—-County Executive
—-—-XYZ County

—-—-(Address)

So – you will have to find out how your particular county executive got into office!

Use the same formula (without the street address. of course) in a formal introduction:  (Honorific)(Name)+(Office Held)

In conversation, an informal one-on-one introduction, and a salutation both elected and appointed county executives are addressed as Mr./Ms./Dr./etc. (Surname)  – use whatever honorific to which they are normally entitled.  County Executive is not formally used as an honorific in front of a name in writing.  Although someone might say (oral reference), “County Executive (Surname) will be here in five minutes” – that’s not a form of address. It is referring to an official in the third person so the listener understands the situation who and what.

— Robert Hickey

How to Address a City or County Administrator

NOTE: Administrator, Executive and Manager are used after the name in an introduction or on a business envelope for identification, but are not formally used orally or as an honorific.

For comparison see also Mayor of a U.S. City

Not Finding Your Question Answered?

—-#1)  At right on desktops, at the bottom of every page on tablets and phones, is a list of all the offices, officials & topics covered on the site.

—-#2)  After checking the list and reading the posts, if you don’t see your question answered send me an e-mail. I am pretty fast at sending a reply: usually the next day or so (unless I am traveling.)  Note: I don’t have mailing or Email addresses for any of the officials and I don’t keep track of offices that exist only in history books.

—-#3)  If I think your question is of interest to others, I will post the question & answer – always changing the names and specifics.

— Robert Hickey

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