How to Address a Sergeant

Sergeant, various types, USA, USMC & USAF

There are many types of Sergeant in the U.S. Armed Services.

—-#1) This formula is useful for:
—-—-US Army: Platoon Sergeant, Sergeant First Class, Staff Sergeant and Sergeant
—-—-US Air Force: Senior Master Sergeant, Master Sergeant, Technical Sergeant, Staff Sergeant and First Sergeant

—-Envelope Official:
—-—-(Full rating) (Full Name), (Post Nominal for Brach of Service
—-—-(Address)

—-—-Which looks like:
—-—-—-Staff Sergeant Gene Winter, USA
—-—-—-(Address)

—-Salutation:
—-—-Dear (Basic Rating) (Surname)

—-—-Which looks like:
—-—-—-Sergeant Winter

—-#2) This formula is useful for:
—-—-US Army: First Sergeant, and Master Sergeant
—-—-US Marine Corps: Sergeant Major, First Sergeant, Master Sergeant, Gunnery Sergeant, Staff Sergeant, and Sergeant

—-Envelope Official:
—-—-(Full rating) (Full Name), (Post Nominal for Brach of Service
—-—-(Address)

—-—-Which looks like:
—-—-—-First Sergeant Gene Winter, USMC
—-—-—-(Address)

—-Salutation:
—-—-Dear (Full rating) (Surname)

—-—-Which looks like:
—-—-—-First Sergeant Winter

NOTE: There is variation of use of (Full Rating) vs. (Basic Rating) in a salutation or conversation within the U.S. Armed Services.
—-E.g. ‘A First Sergeant, USA’ is addressed in a salutation as Dear First Sergeant (Surname):
—-A ‘Sergeant First Class, USA’ is addressed in a salutation as simply Dear Sergeant (Surname):

I cover all the detail in my book, service by service. But it’s a bit too complicated and there are too many types of sergeants to get into it all here.

– Robert Hickey

How to Address a Marine Gunnery Sergeant?

How would I address a Marine, Gunnery Sergeant Jim Wilson and his wife Anne?
——————–– Connie Clark

Dear Ms. Clark:
Marines always use (Full Rank) (Name): never the (Basic Rank) (Name) in correspondence or conversation. Marines never shortened ‘Gunnery Sergeant’ to ‘Sergeant’ as they do with some ranks in other services. So, the USMC forms are:

—-Envelope, social:
—-—-Gunnery Sergeant (Full Name)
—-—-and Mrs. (Surname)
—-—-(Address)

—-Salutation:
—-—-Gunnery Sergeant (Surname) and, Mrs. (Surname)

For more options on writing a spouse’s name, follow the link at right ‘Couples: US Military’.

– Robert Hickey

Not Finding Your Question Answered?

—-#1)  At right on desktops, at the bottom of every page on tablets and phones, is a list of all the offices, officials & topics covered on the site.

—-#2)  After checking the list and reading the posts, if you don’t see your question answered send me an e-mail. I am pretty fast at sending a reply: usually the next day or so (unless I am traveling.)  Note: I don’t have mailing or Email addresses for any of the officials and I don’t keep track of offices that exist only in history books.

—-#3)  If I think your question is of interest to others, I will post the question & answer – always changing the names and specifics.

— Robert Hickey

The Protocol School of Washington (PSOW) was founded in 1988 and offers open-enrollment, classroom-based programs where students learn to become a licensed Intercultural Etiquette and Protocol Trainer, or can earn a certificate in operational protocol by completing Protocol Officer Training. Private, on-site training is also available to provide tailored training solutions. In 2020, PSOW launched online, instructor-led training to meet the needs of students worldwide.

PSOW has offices in: Washington, DC; Columbia, SC; and Dubai, United Arab Emirates. The school is nationally accredited by the Accrediting Council for Continuing Education and Training (ACCET) and provides international protocol, cross-cultural awareness, business etiquette, and image training preparing professionals to build lasting business relationships.

.

Protocol and Diplomacy International – Protocol Officers Association promotes the protocol profession and raises awareness of its central role in business and diplomacy through education and networking. PDI-POA’s mission is to share the highest level of collective expertise, training, information and advice regarding accepted rules of protocol. PDI-POA is committed to facilitating communication, understanding and cooperation among individuals, governments and cultures around the globe.