How to Address a State Senator

How to Address a State Senator
How to Address a Member of State Senate

State senators are addressed as the Honorable (Full Name) in writing and as Senator (Surname) or State Senator (Surname) in conversation or a salutation.  Note that state senators are addressed as State Senator (Name) in Washington, DC, especially in the presence of United States Senators.

—-Envelope, official:
—-—-The Honorable (Full Name)
—-—-(Name of state legislature)
—-—-(Complete Address)

—-Envelope, official:
—-—-The Honorable (Full Name)
—-—-(Name of State) State Senator for (District)
—-—-(Name of state legislature)

—-—-(Address)

—-Salutation:
—-—-Dear Senator (Surname):
—-—-Dear State Senator (Surname):

—-Conversation:
—-—-Senator (Surname)
—-—-State Senator (Surname)

Robert Hickey author of "Honor & Respect"

How to Address a Former State Senator?

How do you address in writing a former state senator?
—-—-—-—-– Roy O.

Dear Roy O.,
The US tradition is we address people as pertinent to the situation. So how you address a former state senator will depend on the nature of your communication.

#1) Senators were never one-officeholder-at-a-time officials. Retired/former senators continue to be addressed as the Honorable (Full Name) in writing and orally or in a salutation as Senator (Surname)  in social settings: If your communication is personal or relating to their public service address as:

—-Envelope:
—-—-The Honorable (Full Name)
—-—-(Address)

—-Salutation:
—-—-Senator (Surname):
—-—-or
——–
State Senator (Surname):

#2) If you are writing to former state legislator, now working in some commercial/professional role – e.g., they are now your insurance or real estate agent, practicing attorney or stock broker – and you are writing to them in the context of a commercial/professional endeavor, don’t use the Honorable or Senator (Name).

—-Envelope:
—-—-Mr./Ms./Dr./etc. (Full Name)
—-—-(Address)

—-Salutation or conversation:
—-—-Mr./Ms./Dr./etc. (Surname):

– Robert Hickey

Robert Hickey author of "Honor & Respect"

When Should You Use the Forms on this Page?

You can use these forms of address for any mode of communication: addressing a letter, invitation, card or Email. (If there are differences between the official and social forms of address, I will have mentioned the different forms.)  The form noted in the salutation is the same form you say when you say their name in conversation or when you greet them.

Not Finding Your Answer?

—-#1)  At right on desktops, at the bottom of every page on tablets and phones, is a list of all the offices, officials & topics covered on the site.

—-#2)  If you don’t see the official you seek included or your question answered send me an e-mail. I am pretty fast at sending a reply: usually the next day or so (unless I am traveling.)  Note: I don’t have mailing or Email addresses for any of the officials and I don’t keep track of offices that exist only in history books.

—-#3)  If I think your question is of interest to others, Sometimes I post the question  – but always change all the specifics.

— Robert Hickey 

Robert Hickey author of "Honor & Respect"