How to Address Dean in Academia
At a College or University

How to Address a Dean of a College or Faculty in Academia

An official letter is addressed using the person’s academic post-nominal abbreviations. In the letter’s salutation use a conversational form: ‘Dr. (name)’ or ‘Dean (name)’.

—-Official envelope:
—-—-(Full Name), (post-nominal abbreviations for degrees held)
—-—-Dean of (students/college/faculty)

——–—-Which looks like:
—-————Allen W. Groves, Ph.D.
—————-Dean of Students
—————-University of XYZ
—————-1234 Campus Avenue
—————-City, State, Zip

—-Letter salutation:
—-—-Dear Dean (Surname):
—-—-Dear Dr. (Surname):

For more on use of post-nominal abbreviations see that post.

For more on addressing Ph.D.’s see the post Doctorate.

Forms of Address: How a conversation begins can have a huge impact on how the conversation - even the entire relationship - develops.

How to Address a Retired Military Officer Who is Now A Dean?

How do I address an envelope to a retired US Navy captain, who now is the dean of a college?
—————– O.S.

Dear O.S.:
A retired officer is entitled to be addressed by rank socially.  BUT in a new professional role retired officers typically choose to be addressed in a way pertinent to their new role: as ‘Dr. (Name)’,

—-An academic dean is addressed as:
—-—-(Full Name), (Post-nominal abbreviation for his degree(s))
—-—-Dean of (name of school, college, etc.)
—-—-(Name of College/University)

—-The salutation would be:
—-—-Dear Dr. (Surname):
—-—-Dear Dean (Surname):

In an academic setting he is always ‘Dr. (Surname)’  but you could certainly address him as ‘Dean (Surname)’ if you are interacting with him as ‘the Dean’. Address as ‘Dean (name)’ in conversations with regard to his actions as a dean.

So back to my first comment … about retired officers being entitled to be addressed by rank. If for some reason he wants to be addressed as ‘Captain (Name)’ … a rank is never used with ‘Dr.’ or an academic post-nominal abbreviation. So he can be ‘Captain (Name)’ it is never ‘Captain Dr. (Name)’ or ‘Captain (Name), Ph.D.’.

– Robert Hickey

Not Finding Your Question Answered?

—-#1)  At right on desktops, at the bottom of every page on tablets and phones, is a list of all the offices, officials & topics covered on the site.

—-#2)  After checking the list and reading the posts, if you don’t see your question answered send me an e-mail. I am pretty fast at sending a reply: usually the next day or so (unless I am traveling.)  Note: I don’t have mailing or Email addresses for any of the officials and I don’t keep track of offices that exist only in history books.

—-#3)  If I think your question is of interest to others, I will post the question & answer – always changing the names and specifics.

— Robert Hickey

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