How to Address a County Manager or Adminsitrator

How to Address a City, Town or County Administrator
How to Address a City, Town or County Manager

—-Envelope or address block on letter or email:
—-—-Mr./Ms. (Full Name)
—-—-(Office Held)
——–(Address) How Address City County Administrator

—___-—-Which looks like:
—————-Mr. Robert Dillon

—————-Hartford Town Manager
—————-Town Hall
—————-Hartford, New York 98765
—————-(Address)

—————-Mr. Kurt-Owen Richard
—————-Washington County Administrator
—————-Municipal Center
—————-Fort Edward. New York 12345
—————-(Address)

—-Salutation:
—-—-Mr./Ms. (Surname)

Robert Hickey author of "Honor & Respect"

—-#1) These professional managers are hired by the local elected municipal councils. Not elected by the citizens – the idea is they work outside of the political realm to keep operations running smoothly.  {NOTE: Another similar sounding position County Executive frequently is an elected official. For that office see the next post on this page.} 

—-#2) As a hired professional, a county/city/town manager/administrator doesn’t have an elevated form of address. Address as Mr./Ms. (Name) – (whatever honorific to which he or she is entitled) and identify by their (office).  How to Address a City or County Administrator

—-#3) Administrator and Manager are used after the name in an introduction or on a business envelope for identification, but is not formally used as an honorific.

—-For comparison see also Mayor of a U.S. City

– Robert Hickey How to Address a City or County Administrator

Robert Hickey author of "Honor & Respect"

How to Address a County Executive?

#1) In some jurisdictions the county executive is elected in a general election by the citizens. This official is addressed as:
———The Honorable (Full Name)
———County Executive
———XYZ County

———(Address)

#2) In other jurisdictions, an official with the same title might be appointed/hired by the county board/county council.  Appointed county officials are not the Honorable (Full name).  They are simply:
———Mr./Ms. (Full Name)
———County Executive
———XYZ County

———(Address)

Robert Hickey author of "Honor & Respect"

So – you will have to find out how your particular county executive got into office!

Use the same formula (without the street address. of course) in a formal introduction:  (Honorific)(Name)+(Office Held)

In conversation, an informal one-on-one introduction, and a salutation both elected and appointed county executives are addressed as Mr./Ms./Dr./etc. (Surname)  – use whatever honorific to which they are normally entitled.  County Executive is not formally used as an honorific in front of a name in writing.  Although someone might say (oral reference), “County Executive (Surname) will be here in five minutes” – that’s not a form of address. It is referring to an official in the third person so the listener understands the situation who and what.

— Robert Hickey  How Address City County Administrator

NOTE: Administrator, Executive and Manager are used after the name in an introduction or on a business envelope for identification, but are not formally used orally or as an honorific.

For comparison see also Mayor of a U.S. City

Robert Hickey author of "Honor & Respect"

When Should You Use the Forms on this Page?

You can use these forms of address for any mode of communication: addressing a letter, invitation, card or Email. (If there are differences between the official and social forms of address, I will have mentioned the different forms.)  The form noted in the salutation is the same form you say when you say their name in conversation or when you greet them.

Not Finding Your Answer?

—-#1)  At right on desktops, at the bottom of every page on tablets and phones, is a list of all the offices, officials & topics covered on the site.

—-#2)  If you don’t see the official you seek included or your question answered send me an e-mail. I am pretty fast at sending a reply: usually the next day or so (unless I am traveling.)  Note: I don’t have mailing or Email addresses for any of the officials and I don’t keep track of offices that exist only in history books.

—-#3)  If I think your question is of interest to others, Sometimes I post the question  – but always change all the specifics.

— Robert Hickey 

Robert Hickey author of "Honor & Respect"