How to Address a President or Chancellor of a College or University?



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HONOR & RESPECT

Abbess,
    Christian Orthodox       
Abbot,
    Christian Orthodox        
Accountant        
Acting Official       
Adjutant General     
Admiral
        

Admiral, Texas Navy   
Adventist Minister       
Alderman
        

Archbishop, Catholic        
Archbishop,
   Christian Orthodox        
Archdeacon, Episcopal        
Archimandrite        
Architect
Archpriest        
Ambassador, Goodwill
Ambassador to your country
   from a foreign country      
Ambassador of the U.S.
   by a U.S. Citizen       
American Indian Chief        
Assemblyman
   U.S., State / or           

   Assemblywoman            
Associate Justice,
   U.S. Supreme Court          
Associate Justice of a
   State Supreme Court
Astronaut      
Attorney
         
Attorney General           
Attorney General,
       Assistant   
Attorney, U.S.         
Australian Officials    

Baron, Baroness           
British Officials,
   Royalty, Nobility     
Brother, Catholic
         
Brother,
   Christian Orthodox          
Bishop, Catholic            
Bishop,
   Christian Orthodox         
Bishop, Episcopal        
Board Member     
Boy        
Brigadier General       
Business Cards      

Canadian Officials    
Candidate    
Captain,
   USA, USAF, USMC     
Cardinal
             
Chairman
    Federal Reserve      
Chairwoman      
Chancellor      
Chaplain in the
    Armed Services        
Chaplain of Congress          

Chargé d’Affaires         
Chief Executive Officer 
Chief Judge          
Chief Justice,
      U.S. Supreme Court 
Chief Justice, of a State
      Supreme Court             

Chief of Police          
Chief of Staff     

Chief Operating
   Officer          
Child
           
Chiropractor     
City Manager
   
Clergy & Religious
    Officials     
Club Official          
Colonel, Kentucky      
Colonel, USA, USAF,
    or USMC     
Commandant       
Commissioner, Court     
Commissioner
         
Commodore of a         
      Yacht Club         
Congressman, U.S.               
Congresswoman, U.S.   
Consul and or
   Consul General   
 
Consultant      
Corporate Executive         
Councilman
    Councilwoman      
Counselor (Diplomat)      
Countess     
County Officials       
Couples     
    U.S. Military
    U.S. Officials
    Private Citizens  
Curator        

Dalai Lama          
Deacon         
Dean, academic            
Dean, clergy            
Deceased Persons        
Degree, honorary      
Delegate, U.S., State
            

Dentist             
Deputy Chief of Mission      
Deputy Marshal          
Designate,
Elect,
    Pro Tempore      
Diplomats      

District Attorney           
Doctor, Chiropractor     
Doctor of Dentistry
          
Doctor of Medicine              
Doctor, Military           
Doctor of
   Veterinary Medicine          
Doctor, Optometrist   
Doctor of Osteopathy            
Doctor, Other Disciplines     
Doctorate        
Doctorate, honorary      

Earl            
Elect, Designate
  
Pro Tempore      
Emeritus/emerita
     
Eminence     
Emperor    
Engineer    
Esquire, Esq.       
Etiquette    
Excellency           

Family     
Fiancee      
Firefighter    
First, Second,
   Third, etc.        
First Lady, Spouse
   of the President of
   the United States 
First Lady, Member
    of Her   
    White House Staff      
First Lady, Spouse
   of a Governor
   or Lt. Gov.    
First Lieutenant
   
Flag Protocol     
Former Officials    
Freeholder       

Gay Couple      
Geshe

General
    USA, USAF, USMC
Girl       

Goodwill Ambassador      
Governor General         
Governor, Lieuten
ant
 
Governor, Lt., Spouse   

Governor, Tribal Council          
Governor, U.S. State       
Governor, Former    
Governor
    Spouse of     
Governor's Staff,
    Member of
     
Governors, Board of 

High Commissioner    
Honorable, The
          
Honorary Ambassador       
Honorary degrees
Honorary doctorate
   
Honourable, The
   
 
   

Indian Chief         
Inspector General    
Interim Official   
Introductions       
Invitations
  
   Writing &  
   Addressing  
Invitations
   
Military:
    Writing &
    Addressing

Judge, former     
Judge of US City or

        US Count     
Judge, US Federal            
Junior, Senior,
    I, II, III, etc.       

Justice, Associate

     Federal
     Supreme Court

Justice, Associate

     State
     Supreme Court

King     
Knight      

Late, The
   (deceased persons)
       
Lawyer      
Lesbian Couple    
Lieutenant      
Lieutenant Colonel,     
   USA, USAF, USMC      
    
Lieutenant General,
   USA, USAF, USMC      

Lieutenant Governor    
     

Major
   USA, USAF, USMC  
Major General,
   USA, USAF, USMC   
Man, business
          
Man, social
         
Marquess / Marchioness
 
 
Married Women       
Marshal for a
   Judicial District, U.S. 
Mayor, U.S. City   
Mayor, Canadian City    
Mayor Pro Tempore
     
Mayor, Vice    
Medic      
Minister,
   Protestant Clergy       
Miss      
Monk,
   Christian Orthodox     
Monsignor       
Most Reverend, The        
Mother Superior
    
Mr. (Social)      
Mr. (Business)      
Mrs., Ms. (Use, Social Forms)      
Mrs. vs. Ms.     
Mr. & Mrs. / Couples   
   

Name Badges or Tags     
Nobility, British
       
Nobility, Other     
Nun, Catholic
  
Nun, Orthodox
Nurse           

Officer, Police     
Optometrist     

Pastor, Christian Clergy  
Patriarch,
   Christian Orthodox  
Patriarch,
   Ecumenical Patriarch
   of Constantinople  
People with Two Titles      
Permanent
     Representative        
Petty Officer
      
Pharmacist     
Physician
        
PhD     
Place Cards            
Police Chief
Police Officer                     
Pope, Catholic
  
Pope, Coptic
      
Postmaster General         
Post-Nominal
    Abbreviations    
Presbyter, Orthodox
   
President, corporate
President of
    College or
    University   
President of a
    Secondary
    School      
President of a
    US State Assembly 
President (current)
   of the U.S.A.          
President (former)
   of the U.S.A.     
     
President of the
    U.S.A., spouse of  
President-elect
    of the U.S.   
Priest, Catholic          
Priest,
    Christian Orthodox 
Priest, Episcopal        
Prime Minister
       
Principal      
Professionals
   & Academics         
Professor
     
Pro Tempore,
   Elect, Designate    
Psychologist      

Queen

Rabbi               
Ranger, Texas        
Representative,
   U.S., Federal           
Representative,
   U.S., State            
Reservist, Military      
Resident
    Commissioner 
Retired Military
   1. Formula For
       How to Address     
   2. Q&A / Blog On
       Use of Rank by
       Retired Military    
 

   3. Q&A / Blog on
       How to Address
       Retired Military   
Reverend, The
      
Right Reverend, The         

Same Sex Couple      
Salvation Army    
School Board Member
     
Second
Lieutenant        
Secretary,
   U.S. Department,
   Member of the Cabinet
Secretary
   of Defense, U.S.       
Secretary, Assistant       
Secretary General
   of the U.N.            
Senator, U.S., Federal       
Senator, U.S., State         
Senator, Canadian       
Senior, Junior,
     I, II, III, etc.         
Senior Judge 
      
Sergeant       
Sergeant at Arms
          
Seventh Day
     Adventist Minister       
Sheriff       
Sister, Catholic       
Solicitor General      
Speaker of the U.S.
   House of
   Representatives.           
Specialist       
Spouse of the
    President of the U.S.       
Spouse of the
    Vice President
    of the U.S.           
Spouse of an
    Elected Official            
State Attorney     
Surgeon General          

Texas Ranger        
Town Justice      
Town Manager       
The Honorable     
Tribal Officials     
Two Titles,
    Person With

Under Secretary    
US Attorney
       
US Federal Officials
     
US State Officials     
US Municipal Officials

Venerable, The        
Veteran (not Retired)         
Veterinarian
           
Very Reverend, The         
VFW Officer/Official    
Vice Mayor       
Vice President
    of the U.S.
Spouse of the
    Vice President
   
of the U.S.
Vice President-elect
    of the U.S.      
 
Viscount and/or
   Viscountess        

Warrant Officer       
Widow
     
White House Staff    
Woman, business        
Woman, social        

Yacht Club Officer      


   

How to Address the Chancellor or
President of a College or University


Official Envelope:
      Dr. (Full name)
            President / Chancellor
                (College/university)
                    (Address)


Letter salutation:
    Dear Dr. (Surname):


FYI, here is what's come in to the Blog that relates to this office/rank.
   For recent questions sent in, check out Robert Hickey's Blog.

   For specific offices/ranks, check out Robert Hickey's On-Line Guide.


How to Write a University President's Name?
       I need to list the board of advisers for a new literary journal. I have reviewed your online guide, which is very helpful, but still have a question. Should I use President as an honorific for the university president?   Thank you for your solicitude and assistance!

   
           -- Brian H.

Dear BH:
     I include all the forms of address for academics in my book, and traditionally President is an organizational office ... and the holder is addressed however he or she is normally addressed in writing ... Mr./Ms./Mrs./Dr., etc. ... and then, after their name noted to be president of ...
 
   So traditionally university presidents would typically be ... most formally in writing:
         Dr. (Full Name), President of The University of (Whatever)

    Sometimes president (as is chancellor at universities where that's the title of the office) is used as an honorific.  But traditionally being a president is considered to be more of an office one holds rather than a personal rank.  
 
  
            -- Robert Hickey

How to Write the Names of a University President
and Spouse on an Wedding Invitation?

     I love your book, but have a question about University Presidents. I am working on a wedding invitation where the father of the bride is the president of a university.  When invitations go out from the university we use "President and Mrs. John Jones request the pleasure . . ."
     Should the wedding invitation be worded as "President and Mrs." , "Dr. and Mrs." or "President Dr. and Mrs."?  Also, when dealing with an honorary doctorate, do you write out "Doctor" on formal invitations as you do with medical doctors?
        -- Evelyn Cotton

Dear Ms. Cotton,
      Definitely not President Dr. Two honorifics are not traditionally combined in the United States.
      Formally it would be either:
               Dr. John Jones and Mrs. Jones
      Or:
               Dr. and Mrs. John Jones
     The latter is also O.K., it is just less formal than the first form, but is useful when the name is long and space is an issue (clearly not with a name like John Jones.)
     Regarding the abbreviation of doctor, Dr. is correct even on formal invitations. Dr., Mr., Mrs. are abbreviations all used on invitations.
     University presidents are not typically addressed as President (Surname) except in circumstance where they are in the midst of their official duties and someone wants to emphasize his/her office.  University presidents are normally addressed by whatever honorific they are entitled to, typically Dr. and then identified by their office as in:
              Dr. John Jones, President of the University of Delaware

       -- Robert Hickey

How to Address Former University President?
        How does one address a former University President – introduction, place card, conversation, etc.?

       -- PM-CA @ HUCO-WH

Dear PM-CA.,
     
There is no special form of address for a former university president, so in conversation or on a place card they go back to whatever they were before serving -- which is most likely Dr.
      In an full introduction he or she would be identified as the President of XYZ University from 1998 to 2006.
      I like including the span of years better than former -- which sound so has been.
        -- Robert Hickey

How to Address a Former Chancellor?
       How does one address a former chancellor of a state university?
      -- Agnes Martin

Dear Ms. Martin,
      A former chancellor goes back to whatever form of address he or she was entitled to before he or she was chancellor. 
      Typically that's Dr. (Full Name) & Dr. (Surname).
      There is only one chancellor at a time at the University.  So it's not respectful to the current office holder to address his or her predecessors with the forms of address reserved for the office.
      If you want to identify the person as a former chancellor -- e.g., in a document or in a program ... identify him or her after his or her name:
Chancellor, 1999-2008
      I prefer that to former Chancellor, since former can sound so has been.
      If this sort of thing comes up often I have the complete forms of address for every type of academic official, dean, Dr. professor, etc. in my book.
      -- Robert Hickey


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For forms of address for invitations, place cards, name badges, introductions, conversation, and all other formal uses, see Honor & Respect: the Official Guide to Names, Titles, and Forms of Address.

Copyright © 2013 Robert Hickey.     All Rights Reserved.
Photo: Marc Goodman.





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