How To Address Officials Who Are Designates, Pro Tempore, Elect, etc.



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HONOR & RESPECT

Abbess,
    Christian Orthodox       
Abbot,
    Christian Orthodox        
Accountant        
Acting Official       
Adjutant General     
Admiral
        

Admiral, Texas Navy   
Adventist Minister       
Alderman
        

Archbishop, Catholic        
Archbishop,
   Christian Orthodox        
Archdeacon, Episcopal        
Archimandrite        
Architect
Archpriest        
Ambassador, Goodwill
Ambassador of one country
   to another country      
Ambassador of the U.S.
   to another country
   by a U.S. citizen       
Ambassador of the U.S.
   to the U.K.  
American Indian Chief        
Assemblyman
   U.S., State / or           

   Assemblywoman            
Assistant Secretary
Associate Justice,
   U.S. Supreme Court          
Associate Justice of a
   State Supreme Court
Astronaut      
Attorney
         
Attorney General           
Attorney General,
       Assistant   
Attorney, U.S.         
Australian Officials    
Awards, Name on an

Baron, Baroness           
British Officials,
   Royalty, Nobility     
Brother, Catholic
         
Brother,
   Christian Orthodox          
Bishop, Catholic            
Bishop,
   Christian Orthodox         
Bishop, Episcopal        
Board Member     
Boy        
Brigadier General       
Business Cards      

Canadian Officials    
Candidate    
Captain,
   USA, USAF, USMC     
Cardinal
             
Certificate, Name on a 
Chairman
    Federal Reserve      
Chairwoman      
Chancellor      
Chaplain in the
    Armed Services        
Chaplain of Congress          

Chargé d’Affaires         
Chief Executive Officer 
Chief Judge          
Chief Justice,
      U.S. Supreme Court 
Chief Justice, of a State
      Supreme Court             

Chief of Police          
Chief of Staff     

Chief Operating
   Officer          
Child
           
Chiropractor     
City Manager
   
Clergy & Religious
    Officials     
Club Official          
Colonel, Kentucky      
Colonel, USA, USAF,
    or USMC     
Commandant       
Commissioner, Court     
Commissioner
         
Commodore of a         
      Yacht Club         
Congressman, U.S.               
Congresswoman, U.S.   
Consul and or
   Consul General   
 
Consultant      
Corporate Executive         
Councilman
    Councilwoman      
Counselor (Diplomat)      
Countess     
County Officials       
Couples     
    U.S. Military
    U.S. Officials
    Private Citizens    
    Same Sex
Curator        

Dalai Lama          
Deacon         
Dean, academic            
Dean, clergy            
Deceased Persons        
Degree, honorary      
Delegate, U.S., State
            

Dentist             
Deputy Chief of Mission
Deputy Marshal

Deputy Secretary      
Designate,
Elect,
    Pro Tempore      
Diploma, Name on a   
Diplomats
     

Director      
District Attorney
          
Doctor, Chiropractor     
Doctor of Dentistry
          
Doctor of Medicine              
Doctor, Military           
Doctor of
   Veterinary Medicine          
Doctor, Optometrist   
Doctor of Osteopathy            
Doctor, Other Disciplines     
Doctorate        
Doctorate, honorary      

Earl            
Elect, Designate
  
Pro Tempore      
Emeritus/emerita
     
Eminence     
Emperor    
Engineer    
Esquire, Esq.       
Excellency           

Family     
Fiancee      
Firefighter    
First, Second,
   Third , etc .        
First Lady, Spouse
   of the President of
   the United States 
First Lady, Member
    of Her   
    White House Staff      
First Lady, Spouse
   of a U.S. Governor
   or Lt. Gov.    
First Lady, Spouse
   of a U.S. Mayor    

First Lady
   of a Church      

First Lieuten
ant
   
Former Officials    
Freeholder       

Gay Couple      
Geshe

General
    USA, USAF, USMC
Girl       

Goodwill Ambassador      
Governor General         
Governor, Lieuten
ant
 
Governor, Lt., Spouse   

Governor, Tribal Council          
Governor, U.S. State       
Governor, Former    
Governor
    Spouse of     
Governor's Staff,
    Member of
     
Governors, Board of 

High Commissioner    
Honorable, The
          
Honorary Ambassador       
Honorary degrees
Honorary doctorate
   
Honourable, The
   
 
   

Indian Chief         
Inspector General    
Interim Official   
Introductions       
Invitations
  
   Writing &  
   Addressing  
Invitations
   
Military:
    Writing &
    Addressing

Judge, former     
Judge of US City

     County or State     
Judge, US Federal            
Junior, Senior,
    I, II, III, etc
.       

Justice, Associate

     Federal
     Supreme Court

Justice, Associate

     State
     Supreme Court

King     
Knight      

Late, The
   (deceased persons)
       
Lawyer      
Lesbian Couple    
Lieutenant      
Lieutenant Colonel,     
   USA, USAF, USMC      
    
Lieutenant General,
   USA, USAF, USMC      

Lieutenant Governor    
     

Ma'am          
Major
   USA, USAF, USMC  
Major General,
   USA, USAF, USMC   
Man, business
          
Man, social
         
Marquess / Marchioness
 
 
Married Women       
Marshal for a
   Judicial District, U.S. 
Mayor, U.S. City   
Mayor, Canadian City    
Mayor Pro Tempore
     
Mayor, Vice    
Medic      
Minister,
   Protestant Clergy       
Miss      
Monk,
   Christian Orthodox     
Monsignor       
Most Reverend, The        
Mother Superior
    
Mr. (Social)      
Mr. (Business)      
Mrs., Ms. (Use, Social Forms)      
Mrs. vs. Ms.     
Mr. & Mrs. / Couples   
   

Name Badges or Tags     
Nobility, UK/British
       
Nobility, Other & Former     
Nun, Catholic
  
Nun, Orthodox
Nurse           

Officer, Police     
Optometrist     

Pastor, Christian Clergy  
Patriarch,
   Christian Orthodox  
Patriarch,
   Ecumenical Patriarch
   of Constantinople  
People with Two Titles      
Permanent
     Representative        
Petty Officer
      
Pharmacist     
Physician
        
PhD     
Place Cards            
Plaque, Name on a    
Police Chief
Police Officer                     
Pope, Catholic
  
Pope, Coptic
      
Postmaster General         
Post-Nominal
    Abbreviations    
Presbyter, Orthodox
   
President, corporate
President of
    College or
    University   
President of a
    Secondary
    School      
President of a
    US State Assembly 
President (current)
   of the U.S.A.          
President (former)
   of the U.S.A.     
     
President of the
    U.S.A., spouse of  
President-elect
    of the U.S.   
Priest, Catholic          
Priest,
    Christian Orthodox 
Priest, Episcopal        
Prime Minister
       
Principal      
Professionals
   & Academics         
Professor
     
Pro Tempore,
   Elect, Designate    
Psychologist      

Queen

Rabbi               
Ranger, Texas        
Representative,
   U.S., Federal           
Representative,
   U.S., State            
Reservist, Military      
Resident
    Commissioner 
Retired Military
   1. Formula For
       How to Address     
   2. Use of Rank by
       Retired Military    
 

   3. Q&A on
       How to Address
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Retiree        
Reverend, The
      
Right Reverend, The         

Same Sex Couple      
Salvation Army    
School Board Member
     
Second
Lieutenant        
Secretary,
   U.S. Department,
   Member of the Cabinet
Secretary
   of Defense, U.S.       
Secretary, Assistant       
Secretary General
   of the U.N.            
Senator, U.S., Federal       
Senator, U.S., State         
Senator, Canadian       
Senior, Junior,
     I, II, III, etc.         
Senior Judge 
      
Sergeant       
Sergeant at Arms
          
Seventh Day
     Adventist Minister       
Sheriff       
Sister, Catholic       
Sir       

Solicitor General      
Speaker of the U.S.
   House of
   Representatives.           
Specialist       
Spouse of the
    President of the U.S.       
Spouse of the
    Vice President
    of the U.S.           
Spouse of an
    Elected Official            
State Attorney     
Surgeon General          

Texas Ranger        
Titles & Forms of
    Address, Useless?        
Tombstones, Names on
Town Justice
     
Town Manager       
The Honorable     
Tribal Officials     
Two Titles,
    Person With

Under Secretary       
US Attorney
       
US Federal Officials
     
US State Officials     
US Municipal Officials

Venerable, The        
Veteran (not Retired)         
Veterinarian
           
Very Reverend, The         
VFW Officer/Official    
Vice Mayor       
Vice President
    of the U.S.
Spouse of the
    Vice President
   
of the U.S.
Vice President-elect
    of the U.S.      
 
Viscount and/or
   Viscountess        

Warrant Officer       
Widow
     
White House Staff    
Woman, business        
Woman, social        

Yacht Club Officer      


   

How to Address an (Official)-elect, Pro Tempore,
or Appointed But Has Not Taken Office


FYI, here is what's come in to the Blog that relates to this office/rank.
   For recent questions sent in, check out Robert Hickey's Blog.

   For specific offices/ranks, check out Robert Hickey's On-Line Guide.


How to Address & Refer to an (Official)-elect?
     How do I address the vice-president elect?
       -- S.P.
     How do I address a governor-elect in the U.S.A.?
       -- G. P.

     How do I address a newly-elected judge who hasn't taken the oath of office?

       -- H.W.

Dear G.P., S.P. & H.W.
    I have all the forms of address for -elect officials in my book should this sort of thing come up often.
    The rule is that in the USA, once elected one is immediately addressed on the envelope or in a full introduction as "the Honorable":
             The Honorable (Full Name)
   
Reason? One is entitled to be addressed as "the Honorable" one one has been elected in a general election.
    But in the salutation or in conversation use  ...
             Dear Mr./Ms./Dr./etc. (Surname):

             ... or whatever honorific to which he or she is entitled to -- prior to the election. 
    So if a governor had been a 'senator' or the vice-president had been a "representative/congressman/congresswoman", then they would continue to be addressed in a salutation or conversation as "Senator (Name)" or "
Representative/Congressman/Congresswoman (Name)" until they are sworn into the new office.
    Use of Mr. Vice President, Governor (Name), Judge (Name), or (whatever special honorific comes with the new job)  is reserved until he or she has taken their oath.
    One would identify him or her as the vice-president-elect, governor-elect,
judge-elect, or (fill in the blank)-elect ... but these are not actually titles, offices, or positions.  These are adjectives which describe his or her status and are used as an identification -- but are not forms of address.
        -- Robert Hickey
 

How to Address an (Official) Pro Tem
      In my city there is serious controversy on how to address the mayor pro tem. A little background information:
      1. Our city elects a seven-member city council. Members are addressed as councilman / councilwoman.
      2. The city council elects a mayor for a one-year term. He is addressed as Mr./Madam Mayor.
      3. The council choose a mayor pro tem who is assumed will become mayor in the following year and acts as the mayor in the mayor's absence.
      4. Our question is -- what do we call the mayor pro tem?
      Is it traditional for a mayor pro tem to be addressed as Mayor Pro Tem (Surname)?
            -- AH in California


Dear A.H.
      Form of address are the way a group identifies among its members -- and to the public -- the hierarchy in the room and in the city.
      If the council elects the mayor pro tem … then it's is a functionary role within the council … not an elected office comparable to being mayor or councilman.
      So technically …. it's a role … and not an office.
      There could be times when it would be clear to address the mayor pro tem orally as such when during a meeting to be clear you are not addressing the person as a councilman.
      A newspaper writer might describe the person as Mayor Pro Tem (Surname) in a story to be clear that quotes attributed to the person at the council meeting were spoken by the mayor pro tem … not by the person in his or her role as simply a member of the council.  That's a matter of clarity — not a formal form of address.
      So, the person might be addressed as Mayor Pro Tem (Surname) during a meeting for clarity, you'd describe the person when acting as the mayor pro tem in the minutes (Using lower case letters: job title are not capitalized … but names are) ... but not formally address him in writing as Mayor Pro Tem (Full Name).
     -- Robert Hickey

Is a Mayor-Elect "Your Honor"?
      Our mayor-elect is coming to our building today. If I have the occasion to address him personally, should I call him Your Honor even though he will not take office for two months? Or is he simply Mr. Emanuel still?

              - Laurie in Chicago

Dear Laurie:
    Address him/her as Mr./Ms. (Surname) ... or with whatever honorific to which he or she used prior to the election.
    He will be addressed with the forms of address due a Mayor when he takes the oath and is sworn in.  He/she is already The Honorable (Full Name) on a letter because he has been elected office, but won't be addressed as Your Honor until he takes office.
                     -- Robert Hickey

How to Address an Official Before His or Her Term Begins?
    We have new Planning Commissioners.  The people on this commission are appointed by County Council.  My question is three-fold:
    1) When addressing their congratulatory letter (from our department) do I address it as Mr. John Smith, Commissioner-Elect?  Or something else?
    2) When addressing envelopes, I usually type Commissioner John Q. Public.  Would that be Commissioner-Elect?  Or Commissioner Pro Tem?
    3) Finally:  If they come to a meeting (June) before they actually take term (July), do I seat them up front or to the side with the Sitting Commissioners & does their name plaque need to say Commissioner Elect or Commissioner Pro Tem?
         Again, these are appointed, not elected, and have not taken term yet.

 
         -- Julie, Darlington, SC

Dear Julie:
    Great question ...  you are really taking care to get this right!
    Since they weren't elected ... don't call them commissioner-elect like someone who was elected and is simply waiting for their term to begin.
    And don't call them pro tempore since that would imply they were acting as an official in the absence of the regular official ... like the President Pro Tempore of the United States Senate acts for The President of the Senate when he or she is away.
    A better term would be designate which they use in Washington to describe an official chosen but before his or her service begins like a Deputy Secretary of State Designate
    When addressing the congratulatory letter, address it to:
  
            Mr. John Smith
       
          (address)
        or if you feel you need to specify the upcoming office:
 
             Mr. John Smith
       
          Commissioner Designate
             
         (address)
    Use as a salutation -- prior to being officially becoming a commissioner -- use:
   
          Dear Mr. Smith,
    ... using what ever honorific to which they are entitled before taking office.
    Before they begin their service ... seat them in a good spot ... but not with the sitting commissioners. So to the side sounds good or in the front of the public area perhaps. It will all depend on the configuration of the seats.
    Typically FORMER Officials are seated with, but after or behind current office holders ... but that is to recognize their past service ... and your new commissioners don't have any completed service yet.

      -- Robert Hickey


How to Introduce the The Speaker of the House
and The President-elect of the United States?


January 6, 2009
Dear Sir:
     How would one introduce a President-Elect to the Current Speaker of the House of Representatives?  In making an introduction, I think it would be appropriate to say the Speaker’s name first since his current position takes precedence.  Would you agree?
             --- KB on Capitol Hill

Dear KB:
      Yes, the Speaker has higher precedence in the introduction. Yes you would say the name of the Speaker first.
      Precedence is based on the office, not the soon-to-be office The Speaker is a VIP Code 2, #4 (which is very high) and President-elect is not on the list.
     Or you could say "Mr./Madam Speaker may I present the President-elect" or
"Mr. Madam Speaker may I present the President-elect of the United States" Since you address her by her office, maybe it's a elegant to identify him by his new office?
     Certainly the Speaker knows who the President-Elect is  ... the introduction it to create the moment of ceremony.

           -- Robert Hickey


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