Robert Hickey - How to address a Professor, Assistant Professor, Associate Professor, etc.



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HONOR & RESPECT

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Acting Official       
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Alderman         
Archbishop, Catholic        
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Major
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   of Constantinople  
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Queen

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Retired Military
   1. Formula For
       How to Address     
   2. Q&A / Blog On
       Use of Rank by
       Retired Military    
 

   3. Q&A / Blog on
       How to Address
       Retired Military   
Reverend, The
      
Right Reverend, The         

School Board Member      
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Secretary
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Secretary General
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Senator, U.S., Federal       
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Senator, Canadian       
Senior, Junior,
     I, II, III, etc.         
Senior Judge 
      
Sergeant       
Sergeant at Arms
          
Sheriff       
Sister, Catholic       
Solicitor General      
Speaker of the U.S.
   House of
   Representatives.           
Specialist       
Spouse of the
    President of the U.S.       
Spouse of the
    Vice President
    of the U.S.           
Spouse of an
    Elected Official            
Surgeon General          

Texas Ranger        
Town Manager       
The Honorable     
Tribal Officials     
Two Titles,
    Person With

US Attorney        
US Federal Officials
     
US State Officials     
US Municipal Officials

Venerable, The        
Veteran (not Retired)         
Veterinarian
           
Very Reverend, The           
Vice Mayor       
Vice President
    of the U.S.
Spouse of the
    Vice President
   
of the U.S.
Vice President-elect
    of the U.S.      
 
Viscount and/or
   Viscountess        

Warrant Officer       
Widow
     
White House Staff    
Woman, business        
Woman, social        


   

How to Address a Professor,
Assistant Professor, or Associate Professor

* Dr. is used as an honorific if the person has a doctorate: Dr. (name).
   Mr./Ms. is used if an individual does not hold a doctoral degree: Mr./Ms. (Name)
* Anyone holding any of the graded ranks of professor (professor, associate professor, assistant professor, etc.) may be addressed orally as Professor or Professor (Name).
* Graded levels of professor, e.g., assistant professor or associate professor, are not used orally and are seldom used in written direct address. They most often appear in publications and on lists where the specific hierarchial position is pertinent.

Envelope, official:
    (Full name) (post nominal for degrees held)
        (Address)

Envelope, social:
    Dr./Mr./Ms. (full name)
        (Address)

Letter salutation:
    Dear Dr. (surname):
    Dear Professor (surname):



FYI, here is what's come in to the Blog that relates to this office/rank.
   For recent questions sent in, check out Robert Hickey's Blog.

   For specific offices/ranks, check out Robert Hickey's On-Line Guide.


May I Use Professor Dr. (Name)?    
   Dear Mr. Hickey,
    In Europe, university professors use the honorific Prof., or Prof. Dr., in (semi-) formal social context.
    Is it ever acceptable for Americans to do so in the US? It might be valuable to distinguish oneself from a medical doctor.
    Thank you,
    David Uslan, PhD
    Associate Professor of Astronomy
    University of (State)

Dear Dr. Uslan,
    In the UK they have a tradition of using every honorific, courtesy title, and rank one is entitled to. Their name is their resume ... their curriculum vitae.
    So, you see names written ... as you note:
        Professor Dr. David Uslan
    You even see:
        His Excellency the Reverend Captain Sir David Uslan, PhD
    The Germans do it too: Ambassador Professor David Uslan, General Dr. David Uslan etc.
    In the US we have a simplified tradition of just using the one honorific, courtesy title, or rank -- usually choosing the one that is pertinent or is the preference of the bearer. For example the former US Senator from Tennessee, Bill Frist, was an MD and a US Senator. He preferred to be Dr. Frist to Senator Frist, but was never Senator Dr. Frist.
    In your case I'd say that traditionally you would be
        Professor Uslan -or- Dr. Uslan in the classroom.
        David Uslan, PhD on a letter mailed to your office (post-nominals with official correspondence)
            or
        Dr. David Uslan on a holiday card mailed to your home (honorific with social correspondence).
    I had another Q&A that was similar, FYI.

         -- Robert Hickey

How to Address a Retired Officer Who Is Now A Professor?
     Would you by any chance know the proper form of address for a USN Captain who is now a university professor with a PhD?  I read the note on your website regarding context (Captain when he's my commanding officer, Doctor when he's bandaging my foot, or something to that effect), but I wonder what would be suitable with an academic doctor, and in a more formal usage.  I've encountered "Captain Doctor [name]" once or twice on the Internet, but it seems a bit of a mouthful.
             --- P. L. Scott

Dear Mr. Scott:
   
I cover this on page 99 in my book.
    1) Re: "Captain Doctor": As a
In the United States we only use just one honorific at a time. Orally on in a salutation he would be Dr. (name), Professor (name) or even Captain (name),  
    2) Retired officers are entitled to use their ranks socially. But usually when they take another job in retirement, they use forms of address that support the subsequent job -- like the form I provide for professor. So, ask him his preference. He may use both at various times, but he'll clarify what he prefers when in his professorial role.
           -- Robert Hickey

How to Address a Professor Who is Also a Pastor? 
 
       How would one address the envelope to a reverend with a PhD who is a professor at a Christian university? Should I use The Reverend Dr.The Reverend PhD?
 
       -- Gail Ann in Michigan

Dear Gail Ann:

        In the USA we follow a simplified form when addressing someone with multiple roles in their life ... in the manner appropriate to the role they are to us at the moment.
        Therefore, if you are contacting him as clergy use:
                The Reverend Luther Heritage
 
      
               (Address)
                Dear Dr. Heritage
        Addressing him as a professor use:
                Luther Heritage, PhD
                       (Address)
                Dear Dr. Heritage
        As an example of someone else who hold more than one title is Colin Powell -- who was a United State Army General and subsequently the Secretary of State.
                As a retired U.S. Army General he is entitled to be addressed as:
                        General Colin Powell, USA, Retired
                And as a former Secretary of State, an post appointed by The President and approved by the US Senate, he is forever entitled to:
                        The Honorable Colin Powell
                He is either .... but never both .... so he is never:
                        The Honorable General Colin Powell
       -- Robert Hickey

When Does a Law Professor Use Esq.?
When Does
a Law Professor Use JD?
 
       When does one become an esq., and when does that status end? What about law professors who don't keep their licenses active? Is the "Esq." credential acquired upon receiving a law degree, or does it not take effect until they have been admitted to a state bar?
        -- D.Y.U. APR, Stetson University College of Law, Tampa, FL 

Dear D.Y.U.:
USE OF Esq.:
       I have a note above in How Do I Write My Name as an Attorney? about why attorneys are addressed as Esq.
USE OF JD vs. Esq.:
        Today one when graduates from law school, one is typically granted a Juris Doctor or JD.
        A graduate from a law school, when wanting to include his or her degree would write:
               (Full Name), JD
      
When you are addressing a
practicing attorney use the traditional form of address for a practicing attorney in the US:
               (Full Name), Esq.

When to Use Esq.:
      Addressing a professor who also practices might be either depending on what is pertinent.
     
*** JD's in an academic context (teach at a university) use JD .... following the tradition within academia to use academic degrees.  You should use JD on official correspondence to an academic just like you would PhD or MD.
      *** While most academics holding a doctorate are addressed as Dr. in oral conversation or a salutation, law professors are notAddress as Professor (Name).
      *** If writing to a law professor who also practices the law -- relating to his practice of the law in official correspondence -- address as a practicing attorney: (Full Name), Esq.
      *** If writing to a retired attorney, who is no longer be 'open for business' -- Esq. is not pertinent. If you are sending personal correspondence to a law professor or a practicing attorney -- or to either when retired ... they are simply:
              Mr./Ms. (Name)
       
Post nominals are not used on social correspondence.
        -- Robert Hickey


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For forms of address for invitations, place cards, name badges, introductions, conversation, and all other formal uses, see Honor & Respect: the Official Guide to Names, Titles, and Forms of Address.

Copyright © 2012 Robert Hickey.     All Rights Reserved.
Photo: Marc Goodman.





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