How to Write Names on Place Cards



ON-LINE GUIDE TO
FORMS OF ADDRESS
* * *
BLOG: Robert Hickey
Answers Questions
From On-Line Users
* * *
VIDEO of Robert Hickey
* * *
About the book:
HONOR & RESPECT

Abbess,
    Christian Orthodox       
Abbot,
    Christian Orthodox        
Accountant        
Acting Official       
Adjutant General     
Admiral
        

Admiral, Texas Navy   
Adventist Minister       
Alderman
        

Archbishop, Catholic        
Archbishop,
   Christian Orthodox        
Archdeacon, Episcopal        
Archimandrite        
Architect
Archpriest        
Ambassador, Goodwill
Ambassador of one country
   to another country      
Ambassador of the U.S.
   to another country
   by a U.S. citizen       
Ambassador of the U.S.
   to the U.K.  
American Indian Chief        
Assemblyman
   U.S., State / or           

   Assemblywoman            
Assistant Secretary
Associate Justice,
   U.S. Supreme Court          
Associate Justice of a
   State Supreme Court
Astronaut      
Attorney
         
Attorney General           
Attorney General,
       Assistant   
Attorney, U.S.         
Australian Officials    
Awards, Name on an

Baron, Baroness           
British Officials,
   Royalty, Nobility     
Brother, Catholic
         
Brother,
   Christian Orthodox          
Bishop, Catholic            
Bishop,
   Christian Orthodox         
Bishop, Episcopal        
Board Member     
Boy        
Brigadier General       
Business Cards      

Canadian Officials    
Candidate    
Captain,
   USA, USAF, USMC     
Cardinal
             
Certificate, Name on a 
Chairman
    Federal Reserve      
Chairwoman      
Chancellor      
Chaplain in the
    Armed Services        
Chaplain of Congress          

Chargé d’Affaires         
Chief Executive Officer 
Chief Judge          
Chief Justice,
      U.S. Supreme Court 
Chief Justice, of a State
      Supreme Court             

Chief of Police          
Chief of Staff     

Chief Operating
   Officer          
Child
           
Chiropractor     
City Manager
   
Clergy & Religious
    Officials     
Club Official          
Colonel, Kentucky      
Colonel, USA, USAF,
    or USMC     
Commandant       
Commissioner, Court     
Commissioner
         
Commodore of a         
      Yacht Club         
Congressman, U.S.               
Congresswoman, U.S.   
Consul and or
   Consul General   
 
Consultant      
Corporate Executive         
Councilman
    Councilwoman      
Counselor (Diplomat)      
Countess     
County Officials       
Couples     
    U.S. Military
    U.S. Officials
    Private Citizens    
    Same Sex
Curator        

Dalai Lama          
Deacon         
Dean, academic            
Dean, clergy            
Deceased Persons        
Degree, honorary      
Delegate, U.S., State
            

Dentist             
Deputy Chief of Mission
Deputy Marshal

Deputy Secretary      
Designate,
Elect,
    Pro Tempore      
Diploma, Name on a   
Diplomats
     

Director      
District Attorney
          
Doctor, Chiropractor     
Doctor of Dentistry
          
Doctor of Medicine              
Doctor, Military           
Doctor of
   Veterinary Medicine          
Doctor, Optometrist   
Doctor of Osteopathy            
Doctor, Other Disciplines     
Doctorate        
Doctorate, honorary      

Earl            
Elect, Designate
  
Pro Tempore      
Emeritus/emerita
     
Eminence     
Emperor    
Engineer    
Esquire, Esq.       
Excellency           

Family     
Fiancee      
Firefighter    
First, Second,
   Third , etc .        
First Lady, Spouse
   of the President of
   the United States 
First Lady, Member
    of Her   
    White House Staff      
First Lady, Spouse
   of a U.S. Governor
   or Lt. Gov.    
First Lady, Spouse
   of a U.S. Mayor    

First Lady
   of a Church      

First Lieuten
ant
   
Former Officials    
Freeholder       

Gay Couple      
Geshe

General
    USA, USAF, USMC
Girl       

Goodwill Ambassador      
Governor General         
Governor, Lieuten
ant
 
Governor, Lt., Spouse   

Governor, Tribal Council          
Governor, U.S. State       
Governor, Former    
Governor
    Spouse of     
Governor's Staff,
    Member of
     
Governors, Board of 

High Commissioner    
Honorable, The
          
Honorary Ambassador       
Honorary degrees
Honorary doctorate
   
Honourable, The
   
 
   

Indian Chief         
Inspector General    
Interim Official   
Introductions       
Invitations
  
   Writing &  
   Addressing  
Invitations
   
Military:
    Writing &
    Addressing

Judge, former     
Judge of US City

     County or State     
Judge, US Federal            
Junior, Senior,
    I, II, III, etc
.       

Justice, Associate

     Federal
     Supreme Court

Justice, Associate

     State
     Supreme Court

King     
Knight      

Late, The
   (deceased persons)
       
Lawyer      
Lesbian Couple    
Lieutenant      
Lieutenant Colonel,     
   USA, USAF, USMC      
    
Lieutenant General,
   USA, USAF, USMC      

Lieutenant Governor    
     

Ma'am          
Major
   USA, USAF, USMC  
Major General,
   USA, USAF, USMC   
Man, business
          
Man, social
         
Marquess / Marchioness
 
 
Married Women       
Marshal for a
   Judicial District, U.S. 
Mayor, U.S. City   
Mayor, Canadian City    
Mayor Pro Tempore
     
Mayor, Vice    
Medic      
Minister,
   Protestant Clergy       
Miss      
Monk,
   Christian Orthodox     
Monsignor       
Most Reverend, The        
Mother Superior
    
Mr. (Social)      
Mr. (Business)      
Mrs., Ms. (Use, Social Forms)      
Mrs. vs. Ms.     
Mr. & Mrs. / Couples   
   

Name Badges or Tags     
Nobility, UK/British
       
Nobility, Other & Former     
Nun, Catholic
  
Nun, Orthodox
Nurse           

Officer, Police     
Optometrist     

Pastor, Christian Clergy  
Patriarch,
   Christian Orthodox  
Patriarch,
   Ecumenical Patriarch
   of Constantinople  
People with Two Titles      
Permanent
     Representative        
Petty Officer
      
Pharmacist     
Physician
        
PhD     
Place Cards            
Plaque, Name on a    
Police Chief
Police Officer                     
Pope, Catholic
  
Pope, Coptic
      
Postmaster General         
Post-Nominal
    Abbreviations    
Presbyter, Orthodox
   
President, corporate
President of
    College or
    University   
President of a
    Secondary
    School      
President of a
    US State Assembly 
President (current)
   of the U.S.A.          
President (former)
   of the U.S.A.     
     
President of the
    U.S.A., spouse of  
President-elect
    of the U.S.   
Priest, Catholic          
Priest,
    Christian Orthodox 
Priest, Episcopal        
Prime Minister
       
Principal      
Professionals
   & Academics         
Professor
     
Pro Tempore,
   Elect, Designate    
Psychologist      

Queen

Rabbi               
Ranger, Texas        
Representative,
   U.S., Federal           
Representative,
   U.S., State            
Reservist, Military      
Resident
    Commissioner 
Retired Military
   1. Formula For
       How to Address     
   2. Use of Rank by
       Retired Military    
 

   3. Q&A on
       How to Address
       Retired Military   
Retiree        
Reverend, The
      
Right Reverend, The         

Same Sex Couple      
Salvation Army    
School Board Member
     
Second
Lieutenant        
Secretary,
   U.S. Department,
   Member of the Cabinet
Secretary
   of Defense, U.S.       
Secretary, Assistant       
Secretary General
   of the U.N.            
Senator, U.S., Federal       
Senator, U.S., State         
Senator, Canadian       
Senior, Junior,
     I, II, III, etc.         
Senior Judge 
      
Sergeant       
Sergeant at Arms
          
Seventh Day
     Adventist Minister       
Sheriff       
Sister, Catholic       
Sir       

Solicitor General      
Speaker of the U.S.
   House of
   Representatives.           
Specialist       
Spouse of the
    President of the U.S.       
Spouse of the
    Vice President
    of the U.S.           
Spouse of an
    Elected Official            
State Attorney     
Surgeon General          

Texas Ranger        
Titles & Forms of
    Address, Useless?        
Tombstones, Names on
Town Justice
     
Town Manager       
The Honorable     
Tribal Officials     
Two Titles,
    Person With

Under Secretary       
US Attorney
       
US Federal Officials
     
US State Officials     
US Municipal Officials

Venerable, The        
Veteran (not Retired)         
Veterinarian
           
Very Reverend, The         
VFW Officer/Official    
Vice Mayor       
Vice President
    of the U.S.
Spouse of the
    Vice President
   
of the U.S.
Vice President-elect
    of the U.S.      
 
Viscount and/or
   Viscountess        

Warrant Officer       
Widow
     
White House Staff    
Woman, business        
Woman, social        

Yacht Club Officer      


 

How to Write Names on Place Cards
Questions & Answers, Frequently Asked Questions, and Blog

Site updated by Robert Hickey on 19 August 2017

How to Write an Official's Name on a Place Card?
       Can you tell me how to write mayor's name on a formal place card?
Do I refer to him as:
              The Honorable Mayor Darr
       or is it:
              Mayor Mark A. Darr
       -- Nicole in Little Rock

       I am hosting a dinner for a U.S. Senator. How should her place card be written? Is it  Senator Dianne Feinstein? – or – Diane Feinstein, U.S. Senator ?
       -- Debbie in Corporate Affairs

      Can you help me with the proper form to use on a place card for the following person?:  H.E. Sheikh Khalid Bin Abdulrahman bin Jassim Al-Thani, Minister of Foreign Affairs in Qatar.
       --  William at the Statehouse 

Dear Nicole, Debbie & William:
       I provide complete details on how to write place cards in book if these sorts of things comes up often.

       A formal place card simply identifies a person's seat. The name is written on one side of the card: the side facing the guest.  You write his or her's name as he or she is addressed in conversation:
                     Mr. HIckey
                     Mayor Darr
                     Senator Feinstein
                     Sheikh Mohammed
       When the person holds a high office, another option is to write just title of the office the official holds.  E.g.,:
                     The President
                     The Chief Justice
                     The Mayor of (City)
                     The Minister of Foreign Affairs
       At not 'purely' social events, larger double-sided tent cards or placards (text on both sides, so others at the table can see who is who and network) can have whatever information the host decides is useful:
              The Honorable Mark A. Darr
              Mayor of (Name of City)
      or
              The Honorable Diane Feinstein
              Senator for California
      or
              H.E. Sheikh Khalid bin Abdulrahman bin Jassim Al-Thani
              Minister of Foreign Affairs
      or
              H.E. Sheikh Khalid bin Abdulrahman bin Jassim Al-Thani
              Minister of Foreign Affairs of the State of Qatar
     
But these latter forms are not actually formal place cards.
        -- Robert Hickey

How Do I Write Place Cards for a Formal Event?
Dear Robert:
    I'm putting together place cards for a memorial dinner on April 17.  In general, I'm using the form:
           Mr. Andy Clark
    I choose to use Andy rather than Andrew because this is a social event (actually a formal dinner). Although the event has business overtones as I have a mix of corporate, government, and guests at our tables. Should I use the Andrew form instead of the Andy form?
    --- Thanks, Andy

Dear Andy:
     If you want to use nick names because it's the right tone for the evening -- do it.  Just because it's a place card doesn't mean you have to formalize it. I can imagine all the following be the right form for one event or another:
           Mr. Clark
           Andy Clark
           Andy
     -- Robert Hickey

Do Place Cards Have the Name on One Side,
Or on Both Sides?

       It was decided we would use the informal form of address on the place cards, i.e. John Doe instead of Mr. John Doe or Mr. Doe. Should that go on one side or both sides?

            -- Marietta Stone

Dear Ms. Stone:
       Protocol officers typically use the word place card for the small card (maybe flat, maybe folded) ... perhaps 1" x 3" ... with just the name facing the individual. That's just to tell the person which seat is theirs.
      And use the word tent card or table tent for a larger folded card with the names on both sides to facilitate networking.  It needs to be larger so what's on it can be read from across the table.
      Anyway, that's the way we keep them defined. Both are used all the time ... which style is used is determined by the requirements of the event.
      On a
place card the name is written with the name facing the person ... the 'conversational form" is used .... Mr. Doe.
      The only time you would use Mr. John Doe on a place card is when you have a Mr. John Doe and a Mr. William Doe BOTH coming and you need to be specific.

      On a tent card how the name is written: call-by name; full name; name & title; name, title & organization; -- all depends on what's the right for the event.
     -- Robert Hickey

How to Write a Military Officer's Name on a Place Card?
       For an U.S. Army General ould you recommend using on the place card General John Doe or LTG John Doe

            -- Marietta Stone, again

Dear Ms. Stone:
       On a formal place card, the form of the name use is the form used in conversation or in a salutation: basic rank + his surname:
              General Doe
       If you were going to use slightly less formal place cards and were going to include his full names for everyone (for whatever reason) with a full name you could include his full rank, or use the service-specific abbreviation:
             Lieutenant General John Doe
                  or
             LTG John Doe
       The letters in LTG are capped because it is a Army-specific abbreviation. LTG means he is a US Army Lieutenant General.  If he were a Marine Lieutenant General the Marine-specific abbreviation is LtGen.
       I have all this spelled out in my book in the chapter on place cards.

              -- Robert Hickey

How to Write the Names of a Rabbi & His Dr. Wife?
       How do I write the names of a Rabbi and his Dr. wife?   The names are Rabbi David and Dr. Sarah Schmidt.

   
           -- Tonya Krell

Dear Ms. Krell:
     When people have special honorific such as "Rabbi" or "Dr." you don't combine their name with other names. So you write the name of the person with the higher precedence first, and the name of the person with the lower precedence second. A member of clergy outranks a person with an academic degree.
            Rabbi David Schmidt
            and Dr. Sarah Schmidt.
 
    The conversational forms of their name ... what you'd also use on a formal place card or in a salutation would be: 

        Rabbi Schmidt
             and
        Dr. Schmidt
    FYI, your question is answered in my book in Chapter Nine: Joint forms of Address
.  
 
  
            -- Robert Hickey

How To Write a Former Ambassador's Escort & Place Cards?
      I would like to know how to print an escort card and a table place card for a former Ambassador.
              - Ruthie W.

Dear Ms. W.:
     Former ambassadors are addressed with the honorific Ambassador at their preference ... and most I've encountered to prefer to be addresses as such.
    So an escort card could read -- if you are using first and last names ...
        Ambassador Mary Mel French
 
   and a place card should read -- if you are using just last names ....
        Ambassador French

                     -- Robert Hickey

How to Write an Foreign Ambassador's Place Card?
 
       The Ambassador of Japan visiting our agency and having a meeting with our director in a boardroom.  For a proper place card which would be correct:
                The Ambassador to Japan
               
Ichiro Fujisaki
        Or
                His Excellency Ichiro Fujisaki
        -- PM @ Fort Belvoir

Dear PM:
        I think you have a copy of my book. See page 431 where I give all the forms of address .... letter, invitation, place card, introductions, etc. ... for a foreign ambassador. A traditional social place card might have just enough information for him to find his seat -- name or office. But since you mention it's a meeting and this perhaps will also serve as identification card for other attendees -- then structure it like a formal introduction or how his name would appear on an envelope:

                His Excellency Ichiro Fujisaki
               
The Ambassador of Japan
        Name first -- with HE preceding the name, then, the office second.

               -- Robert

How to Write Names on Tent Cards for a Panel?
       We are preparing place markers for a panel discussion.  Among the panel are three attorneys (one of whom is also a state representative) and the Chief Justice of the Wyoming Supreme Court.
       The only two “civilians” are members of the press.
       Would we simply list their names on the first line, followed by the title on the second line??

            -- Anne Leslie.

Dear Ms. Leslie:
       I am assuming by place markers -- you mean tent cards with their names on them so the audience can tell who is who?
      If so, give the elected official and Chief Justice their formal forms:
            The Honorable (Full Name of State Representative)
            (Office)
            Chief Justice (Full name)
            The Supreme Court of Wyoming
      Give the attorney the post-nominal used to identify practicing attorneys:
            (Full Name), Esq.
           
(Office)
      And since the others are getting a courtesy title, honorific, or post nominal ... give the reporters an honorific too:
            Mr. James Wilson
            (Name of newspaper)

    -- Robert Hickey


Not Finding Your Question Answered?
Below are other topics covered in my blog and at right is a list of officials, Between the two I probably have what you are looking for.
     After hunting around a bit, if you don't see your question answered send me an e-mail. I am pretty fast at sending a reply: usually the next day (unless I am traveling.)
      If I think your question is of interest to others, I will post the question & answer – with your name and any personal specifics changed.
      -- Robert Hickey

USE OF NAMES & HONORIFICS   
Mr., Miss, Jr., III, & Names        
Married Women       
Deceased Persons         
People with Two Titles
Post-Nominal Abbreviations and Initials         
Sequence Post-Nominal Abbreviations: Sr., Jr., etc.    
 
Couples: Private Citizens / Joint Forms of Address 
Couples: U.S. Military / Joint Forms of Address     
Couples: U.S. Officials / Joint Forms of Address      

USE OF SPECIFIC OFFICIAL TITLES        
Former Officials            
Professionals and Academics        

United States Federal Officials, Currently In Office             
United States State Officials, Currently In Office              
United States Municipal Officials, Currently In Office             
       All About The Honorable with U.S. Officials         
       Former United States Officials of all types             
United States Armed Services
       Addressing Active Duty Personnel              
       Addressing Retired Personnel      
       Use of Rank by Retired Personnel      
       Use of Rank by Veterans      

Tribal Officials 
           
Clergy and Religious Officials           
Canadian Officials         
Australian Officials          
British Officials, Royalty, and Nobility        
Diplomats and International Representatives
           
Foreign National Officials and Nobility        

SPECIFIC SITUATIONS
Author's Name on His/Her Book       
Business Cards, Names on
,       
Couples           
  
Introductions, Names in
           
Invitations: Names on
       
Invitations: Names of Armed Service Personnel on        
Name Badges & Tags            
Names on Programs, Signs, & Lists            
Naming a Building or Road            
Place Cards            

Plaques, Awards, Diplomas, Certificates, Names on    
Precedence: Ordering Officials 
         
Tombstones, Names on      


Site updated by Robert Hickey on 19 August 2017


     Back to Main Page of the Robert Hickey's BLOG 

Robert Hickey is the author of Honor & Respect:
The Official Guide to Names, Titles, and Forms of Address
Published by The Protocol School of Washington®
Foreword by Pamela Eyring

Copyright © 2016 Robert Hickey.     All Rights Reserved.
Book Photo: Marc Goodman.