How to Write Name Badges & Tags



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HONOR & RESPECT

Abbess,
    Christian Orthodox       
Abbot,
    Christian Orthodox        
Accountant        
Acting Official       
Adjutant General     
Admiral
        

Admiral, Texas Navy   
Adventist Minister       
Alderman
        

Archbishop, Catholic        
Archbishop,
   Christian Orthodox        
Archdeacon, Episcopal        
Archimandrite        
Architect
Archpriest        
Ambassador, Goodwill
Ambassador to your country
   from a foreign country      
Ambassador of the U.S.
   by a U.S. Citizen       
American Indian Chief        
Assemblyman
   U.S., State / or           

   Assemblywoman            
Associate Justice,
   U.S. Supreme Court          
Associate Justice of a
   State Supreme Court
Astronaut      
Attorney
         
Attorney General           
Attorney General,
       Assistant   
Attorney, U.S.         
Australian Officials    

Baron, Baroness           
British Officials,
   Royalty, Nobility     
Brother, Catholic
         
Brother,
   Christian Orthodox          
Bishop, Catholic            
Bishop,
   Christian Orthodox         
Bishop, Episcopal        
Board Member     
Boy        
Brigadier General       
Business Cards      

Canadian Officials    
Candidate    
Captain,
   USA, USAF, USMC     
Cardinal
             
Chairman
    Federal Reserve      
Chairwoman      
Chancellor      
Chaplain in the
    Armed Services        
Chaplain of Congress          

Chargé d’Affaires         
Chief Executive Officer 
Chief Judge          
Chief Justice,
      U.S. Supreme Court 
Chief Justice, of a State
      Supreme Court             

Chief of Police          
Chief of Staff     

Chief Operating
   Officer          
Child
           
Chiropractor     
City Manager
   
Clergy & Religious
    Officials     
Club Official          
Colonel, Kentucky      
Colonel, USA, USAF,
    or USMC     
Commandant       
Commissioner, Court     
Commissioner
         
Commodore of a         
      Yacht Club         
Congressman, U.S.               
Congresswoman, U.S.   
Consul and or
   Consul General   
 
Consultant      
Corporate Executive         
Councilman
    Councilwoman      
Counselor (Diplomat)      
Countess     
County Officials       
Couples     
    U.S. Military
    U.S. Officials
    Private Citizens  
Curator        

Dalai Lama          
Deacon         
Dean, academic            
Dean, clergy            
Deceased Persons        
Degree, honorary      
Delegate, U.S., State
            

Dentist             
Deputy Chief of Mission      
Deputy Marshal          
Designate,
Elect,
    Pro Tempore      
Diplomats      

District Attorney           
Doctor, Chiropractor     
Doctor of Dentistry
          
Doctor of Medicine              
Doctor, Military           
Doctor of
   Veterinary Medicine          
Doctor, Optometrist   
Doctor of Osteopathy            
Doctor, Other Disciplines     
Doctorate        
Doctorate, honorary      

Earl            
Elect, Designate
  
Pro Tempore      
Emeritus/emerita
     
Eminence     
Emperor    
Engineer    
Etiquette    
Excellency           

Family     
Fiancee      
Firefighter    
First, Second,
   Third, etc.        
First Lady, Spouse
   of the President of
   the United States 
First Lady, Member
    of Her   
    White House Staff      
First Lady, Spouse
   of a Governor
   or Lt. Gov.    
First Lieutenant
   
Flag Protocol     
Former Officials    
Freeholder       

Gay Couple      
Geshe

General
    USA, USAF, USMC
Girl       

Goodwill Ambassador      
Governor General         
Governor, Lieuten
ant
 
Governor, Lt., Spouse   

Governor, Tribal Council          
Governor, U.S. State       
Governor, Former    
Governor
    Spouse of     
Governor's Staff,
    Member of
     
Governors, Board of 

High Commissioner    
Honorable, The
          
Honorary Ambassador       
Honorary degrees
Honorary doctorate
   
Honourable, The
   
 
   

Indian Chief         
Inspector General    
Interim Official   
Introductions       
Invitations
  
   Writing &  
   Addressing  
Invitations
   
Military:
    Writing &
    Addressing

Judge, former     
Judge of US City or

        US Count     
Judge, US Federal            
Junior, Senior,
    I, II, III, etc.       

Justice, Associate

     Federal
     Supreme Court

Justice, Associate

     State
     Supreme Court

King     
Knight      

Late, The
   (deceased persons)
       
Lawyer      
Lesbian Couple    
Lieutenant      
Lieutenant Colonel,     
   USA, USAF, USMC      
    
Lieutenant General,
   USA, USAF, USMC      

Lieutenant Governor    
     

Major
   USA, USAF, USMC  
Major General,
   USA, USAF, USMC   
Man, business
          
Man, social
         
Marquess / Marchioness
 
 
Married Women       
Marshal for a
   Judicial District, U.S. 
Mayor, U.S. City   
Mayor, Canadian City    
Mayor Pro Tempore
     
Mayor, Vice    
Medic      
Minister,
   Protestant Clergy       
Miss      
Monk,
   Christian Orthodox     
Monsignor       
Most Reverend, The        
Mother Superior
    
Mr. (Social)      
Mr. (Business)      
Mrs., Ms. (Use, Social Forms)      
Mrs. vs. Ms.     
Mr. & Mrs. / Couples   
   

Name Badges or Tags     
Nobility, British
       
Nobility, Other     
Nun, Catholic
  
Nun, Orthodox
Nurse           

Officer, Police     
Optometrist     

Pastor, Christian Clergy  
Patriarch,
   Christian Orthodox  
Patriarch,
   Ecumenical Patriarch
   of Constantinople  
People with Two Titles      
Permanent
     Representative        
Petty Officer
      
Pharmacist     
Physician
        
PhD     
Place Cards            
Police Chief
Police Officer                     
Pope, Catholic
  
Pope, Coptic
      
Postmaster General         
Post-Nominal
    Abbreviations    
Presbyter, Orthodox
   
President, corporate
President of
    College or
    University   
President of a
    Secondary
    School      
President of a
    US State Assembly 
President (current)
   of the U.S.A.          
President (former)
   of the U.S.A.     
     
President of the
    U.S.A., spouse of  
President-elect
    of the U.S.   
Priest, Catholic          
Priest,
    Christian Orthodox 
Priest, Episcopal        
Prime Minister
       
Principal      
Professionals
   & Academics         
Professor
     
Pro Tempore,
   Elect, Designate    
Psychologist      

Queen

Rabbi               
Ranger, Texas        
Representative,
   U.S., Federal           
Representative,
   U.S., State            
Reservist, Military      
Resident
    Commissioner 
Retired Military
   1. Formula For
       How to Address     
   2. Q&A / Blog On
       Use of Rank by
       Retired Military    
 

   3. Q&A / Blog on
       How to Address
       Retired Military   
Reverend, The
      
Right Reverend, The         

Same Sex Couple      
Salvation Army    
School Board Member
     
Second
Lieutenant        
Secretary,
   U.S. Department,
   Member of the Cabinet
Secretary
   of Defense, U.S.       
Secretary, Assistant       
Secretary General
   of the U.N.            
Senator, U.S., Federal       
Senator, U.S., State         
Senator, Canadian       
Senior, Junior,
     I, II, III, etc.         
Senior Judge 
      
Sergeant       
Sergeant at Arms
          
Seventh Day
     Adventist Minister       
Sheriff       
Sister, Catholic       
Solicitor General      
Speaker of the U.S.
   House of
   Representatives.           
Specialist       
Spouse of the
    President of the U.S.       
Spouse of the
    Vice President
    of the U.S.           
Spouse of an
    Elected Official            
State Attorney     
Surgeon General          

Texas Ranger        
Town Justice      
Town Manager       
The Honorable     
Tribal Officials     
Two Titles,
    Person With

Under Secretary    
US Attorney
       
US Federal Officials
     
US State Officials     
US Municipal Officials

Venerable, The        
Veteran (not Retired)         
Veterinarian
           
Very Reverend, The         
VFW Officer/Official    
Vice Mayor       
Vice President
    of the U.S.
Spouse of the
    Vice President
   
of the U.S.
Vice President-elect
    of the U.S.      
 
Viscount and/or
   Viscountess        

Warrant Officer       
Widow
     
White House Staff    
Woman, business        
Woman, social        

Yacht Club Officer      


 

How to Write Name Badges
Questions & Answers, Frequently Asked Questions, and Blog


Site updated by Robert Hickey on July 28, 2014

How to Write a Name Badge for a Very High Official?
     My question concerns a how the president of a country's name and title are written on a conference name badge when there are other heads of state in attendance. Is there a proper form?
      -- Tony O.

Dear Tony O.,
      This one is easy.
       You will never get a chief-of-state / head-of-government to wear a name badge. High officials refuse to wear them. They are recognized, so no one needs them to be wearing a name badge for identification.
      -- Robert Hickey

Thanks Robert!
       You're right of course. Coming from the rock-and-roll world I should have known that the same would apply: Artists never, ever, wear their backstage passes.  

      -- Tony O.

Should I Include Post-Nominal Degrees
On a Name Badge for an Academic?

 
       I'm working on name badges for speakers at our college's conference and I've never been sure how to include degrees on name badges?
                Heidi Miller PhD, MA, BA
                        or
                Heidi Miller, PhD
 
       -- LR

Dear LR:
       In my book's chapter on name badges and place cards I explain that most often name badges are written to provide information to facilitate networking and conversation -- they aren't complete biographies, resumes or CVs.
Thus, generally a name badge provides the person's call-by name.  Sometimes it also includes where they are from or work, or their title. 
       If you are giving the call-by name
, then you will use Dr. for the PhDs.  Then you might also give everyone else an honorific .. Mr./Ms./etc. ... to keep them consistent.:
                Mr. Robert Hickey
                Dr. Heidi Miller
        or provide some extra information:
              Dr. Heidi Miller
             
Department of Biology
        You also see name tags written as Dr. Miller or even Heidi when the situation makes those forms appropriate. I guess there could be a situation where you would list everyone's complete post-nominal academic abbreviations, but I am not sure when that would be. I'd see that done more often in the event's program.
      -- Robert Hickey

How To Write a Name Tag for an Elected Official?
      I see in your book that in writing I should use The Honorable before the full name of a United States elected official, but how do you write the name of someone with that designation on a name tag?
 
         -- LMP, Jacksonville, Florida

Dear LMP:
     There are many ways to do name tags for officials ... and the style that is best depends on the circumstances the name tag will be used and the preference of the host/principal of the event. The name tag is not a form of address: it is a functional item to encourage interaction.
    Here is some of what I wrote in my chapter on Name Badges & Place Cards:
    1) Write the call-by name of the official wearing the tag:
        Senator James Wilson
        Mayor Alice Smith
    2) Provide some additional information to
what the person reading the name tag should call the official wearing the tag. This is useful if there are many holders of the same office in the room:
        Senator James Wilson
 
             (D) Kansas
        Mayor Alice Smith
       
       Frostburg, PA
    3) Or provide more information -- and use The Honorable on the tag. This is useful when there is a mix of elected, appointed, and military in the room. Of course this requires those reading the tag to know what to call the person in conversation:
        The Honorable James Wilson
       
       Senator of Kansas
        The Honorable Alice Smith
     
         Mayor, Frostburg, PA
   That said, even if you make the name tags, often very high officials won't wear them!

 
         -- Robert Hickey 

How to Write a Name Badge for a Justice and a Judge?
Mr. Hickey,
       When preparing name badges how do you distinguish between Supreme Court Justices and County Judges; is using Honorable for both correct?  Should I use the conversation forms you list in your book?
     -- Marianne Wood

Dear Ms. Wood,
    On a name badge, one way to do it is to write what one should call the person wearing the badge.
         A name badge for a justice of a Supreme Court of a state would be Justice (Name).
         A county judge would be Judge (Name).
    For where I’ve noted (name) above, use either (Full name) or (Surname) to match the style of all the other name badges you are writing.
     -- Robert Hickey

How to Address Someone In Writing When They Only Have Their First Name on Their Name Badge?
      How should one address a note of thanks for services rendered by a medical professional, such as a person ranked MD, RN, or CNA, whose name badge gives only the person's first name and surname initial? I ask because my mother, who is elderly and as of today is receiving hospice care, recently spent several grueling weeks in a local hospital, and has asked that I express her gratitude to the medical personnel who attended her with outstanding kindness and compassion.
     I know her main physicians' surnames, but most of the medical team revealed only their first names and last name initials, such as Beth M., RN or Bob M., CNA on their name badges. This reminds me of elementary school, when we children were required to head our papers with only our given names and surname initials. That was appropriate for young children with emerging manual dexterity in a small classroom, but I do not understand how it makes sense in a professional setting, unless the personnel involved fear legal retribution, such as malpractice suits, and thus wish to hide their true identities.
     Please advise me on how to address these semi-anonymous professionals, who hold their patients' lives in their hands but will not reveal their full identifies.
     -- Taylor Stuart

Dear Taylor Stuart:
     All you can do is to follow the lead of the individual ... and address it to the name you have:
        Beth M., RN
        Surgical Recovery Unit
        Wilson County Hospital
        4455 Smith Road
        City, State, ZIP

        Dear Beth,


    
But to get a more thoughtful answer, I asked an expert on etiquette and professional polish in the medical arena -- Karen Hickman of Professional Courtesy, LLC -- (Karen is a graduate of The Protocol School of Washington®) for her take on it:
    I agree with your response, but would like to add a couple more points. The primary reasons medical personnel list first names only is for security reasons, but also because nurses are authorized to phone in prescriptions for physicians and there is less chance for a clever patient to call in medications using the nurses full name.
    Also, if the patient has an established relationship with the facility there is a chance that a manager or supervisor would share last names.
    Speaking from personal experience, from my nursing days, cards and notes of gratitude are always so appreciated from care givers. Any gifts, like candy or other food items should be sent to the team since ethically, nurses and physicians are discouraged from accepting personal gifts.

    Karen: I learned something from you today (no surprise!). Thank you!
                 -- Robert Hickey


Not Finding Your Question Answered?
Below are other topics covered in my blog and at right is a list of officials, Between the two I probably have what you are looking for.
     After hunting around a bit, if you don't see your question answered send me an e-mail. I am pretty fast at sending a reply: usually the next day (unless I am traveling.)
      If I think your question is of interest to others, I will post the question & answer – with your name and any personal specifics changed.
      -- Robert Hickey

USE OF NAMES & HONORIFICS   
Mr., Miss, Jr., III, & Names        
Married Women       
Deceased Persons         
People with Two Titles
Post-Nominal Abbreviations and Initials         
 
Couples: Private Citizens / Joint Forms of Address 
Couples: U.S. Military / Joint Forms of Address     
Couples: U.S. Officials / Joint Forms of Address      

USE OF SPECIFIC OFFICIAL TITLES        
Former Officials            
Professionals and Academics        

United States Federal Officials, Currently In Office             
United States State Officials, Currently In Office              
United States Municipal Officials, Currently In Office             
       All About The Honorable with U.S. Officials         
       Former United States Officials of all types             
United States Armed Services, Active Duty             
       Addressing Retired Personnel      
       Use of Rank by Retired Personnel      
       Use of Rank by Veterans      

Tribal Officials 
           
Clergy and Religious Officials           
Canadian Officials         
Australian Officials          
British Officials, Royalty, and Nobility        
Diplomats and International Representatives
           
Foreign National Officials and Nobility        

SPECIFIC SITUATIONS
Business Cards       
Couples        
Etiquette
            
Flags and Anthem Protocol             
Introductions
            
Invitations: Writing & Addressing
        
Invitations: Just Armed Service Personnel        
Name Badges & Tags            
Names on Programs, Signs, & Lists            
Naming a Building or Road            
Place Cards            

Plaques, Awards, Diplomas, Certificates    
Precedence: Ordering Officials 
         
Thank You Notes             


Site updated by Robert Hickey on July 28, 2014


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Robert Hickey is the author of Honor & Respect:
The Official Guide to Names, Titles, and Forms of Address
Published by The Protocol School of Washington®
Foreword by Pamela Eyring

Copyright © 2013 Robert Hickey.     All Rights Reserved.
Book Photo: Marc Goodman.





All information on www.formsofaddress.info is copyright © 2013 by Robert Hickey.
The Protocol School of Washington® is registered in the U.S. Patent and Trademark Office.
Honor & Respect is dedicated to Dorothea Johnson, Founder of The Protocol School of Washington®