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| Abbess, Christian Orthodox Abbot, Christian Orthodox Accountant Acting Official Adjutant General Admiral Admiral, Texas Navy Adventist Minister Alderman Archbishop, Catholic Archbishop, Christian Orthodox Archdeacon, Episcopal Archimandrite Architect Archpriest Ambassador, Goodwill Ambassador of one country to another country Ambassador of the U.S. to another country by a U.S. citizen Ambassador of the U.S. to the U.K. American Indian Chief Assemblyman U.S., State / or Assemblywoman Assistant Secretary Associate Justice, U.S. Supreme Court Associate Justice of a State Supreme Court Astronaut Attorney Attorney General Attorney General, Assistant Attorney, U.S. Australian Officials Awards, Name on an
Baron, Baroness British Officials, Royalty, Nobility Brother, Catholic Brother, Christian Orthodox Bishop, Catholic Bishop, Christian Orthodox Bishop, Episcopal Board Member Boy Brigadier General Business Cards
Canadian Officials Candidate Captain, USA, USAF, USMC Cardinal Certificate, Name on a Chairman Federal Reserve Chairwoman Chancellor Chaplain in the Armed Services Chaplain of Congress Chargé d’Affaires Chief Executive Officer Chief Judge Chief Justice, U.S. Supreme Court Chief Justice, of a State Supreme Court Chief of Police Chief of Staff Chief Operating Officer Child Chiropractor City Manager Clergy & Religious Officials Club Official Colonel, Kentucky Colonel, USA, USAF, or USMC Commandant Commissioner, Court Commissioner Commodore of a Yacht Club Congressman, U.S. Congresswoman, U.S. Consul and or Consul General Consultant Corporate Executive Councilman Councilwoman Counselor (Diplomat) Countess County Officials Couples U.S. Military U.S. Officials Private Citizens Same Sex Curator
Dalai Lama Deacon Dean, academic Dean, clergy Deceased Persons Degree, honorary Delegate, U.S., State Dentist Deputy Chief of Mission Deputy Marshal Deputy Secretary Designate, Elect, Pro Tempore Diploma, Name on a Diplomats Director District Attorney Doctor, Chiropractor Doctor of Dentistry Doctor of Medicine Doctor, Military Doctor of Veterinary Medicine Doctor, Optometrist Doctor of Osteopathy Doctor, Other Disciplines Doctorate Doctorate, honorary
Earl Elect, Designate Pro Tempore Emeritus/emerita Eminence Emperor Engineer Esquire, Esq. Excellency
Family Fiancee Firefighter First, Second, Third , etc . First Lady, Spouse of the President of the United States First Lady, Member of Her White House Staff First Lady, Spouse of a U.S. Governor or Lt. Gov. First Lady, Spouse of a U.S. Mayor First Lady of a Church First Lieutenant Former Officials Freeholder
Gay Couple Geshe General USA, USAF, USMC Girl Goodwill Ambassador Governor General Governor, Lieutenant Governor, Lt., Spouse Governor, Tribal Council Governor, U.S. State Governor, Former Governor Spouse of Governor's Staff, Member of Governors, Board of
High Commissioner Honorable, The Honorary Ambassador Honorary degrees Honorary doctorate Honourable, The Indian Chief Inspector General Interim Official Introductions Invitations Writing & Addressing Invitations Military: Writing & Addressing
Judge, former Judge of US City County or State Judge, US Federal Junior, Senior, I, II, III, etc . Justice, Associate Federal Supreme Court Justice, Associate State Supreme Court
King Knight
Late, The (deceased persons) Lawyer Lesbian Couple Lieutenant Lieutenant Colonel, USA, USAF, USMC Lieutenant General, USA, USAF, USMC Lieutenant Governor
Ma'am Major USA, USAF, USMC Major General, USA, USAF, USMC Man, business Man, social Marquess / Marchioness Married Women Marshal for a Judicial District, U.S. Mayor, U.S. City Mayor, Canadian City Mayor Pro Tempore Mayor, Vice Medic Minister, Protestant Clergy Miss Monk, Christian Orthodox Monsignor Most Reverend, The Mother Superior Mr. (Social) Mr. (Business) Mrs., Ms. (Use, Social Forms) Mrs. vs. Ms. Mr. & Mrs. / Couples
Name Badges or Tags Nobility, UK/British Nobility, Other & Former Nun, Catholic Nun, Orthodox Nurse
Officer, Police Optometrist Pastor, Christian Clergy Patriarch, Christian Orthodox Patriarch, Ecumenical Patriarch of Constantinople People with Two Titles Permanent Representative Petty Officer Pharmacist Physician PhD Place Cards Plaque, Name on a Police Chief Police Officer Pope, Catholic Pope, Coptic Postmaster General Post-Nominal Abbreviations Presbyter, Orthodox President, corporate President of College or University President of a Secondary School President of a US State Assembly President (current) of the U.S.A. President (former) of the U.S.A. President of the U.S.A., spouse of President-elect of the U.S. Priest, Catholic Priest, Christian Orthodox Priest, Episcopal Prime Minister Principal Professionals & Academics Professor Pro Tempore, Elect, Designate Psychologist
Queen Rabbi Ranger, Texas Representative, U.S., Federal Representative, U.S., State Reservist, Military Resident Commissioner Retired Military 1. Formula For How to Address 2. Use of Rank by Retired Military 3. Q&A on How to Address Retired Military Retiree Reverend, The Right Reverend, The
Same Sex Couple Salvation Army School Board Member Second Lieutenant Secretary, U.S. Department, Member of the Cabinet Secretary of Defense, U.S. Secretary, Assistant Secretary General of the U.N. Senator, U.S., Federal Senator, U.S., State Senator, Canadian Senior, Junior, I, II, III, etc. Senior Judge Sergeant Sergeant at Arms Seventh Day Adventist Minister Sheriff Sister, Catholic Sir Solicitor General Speaker of the U.S. House of Representatives. Specialist Spouse of the President of the U.S. Spouse of the Vice President of the U.S. Spouse of an Elected Official State Attorney Surgeon General Texas Ranger Titles & Forms of Address, Useless? Tombstones, Names on Town Justice Town Manager The Honorable Tribal Officials Two Titles, Person With Under Secretary US Attorney US Federal Officials US State Officials US Municipal Officials
Venerable, The Veteran (not Retired) Veterinarian Very Reverend, The VFW Officer/Official Vice Mayor Vice President of the U.S. Spouse of the Vice President of the U.S. Vice President-elect of the U.S. Viscount and/or Viscountess Warrant Officer Widow White House Staff Woman, business Woman, social Yacht Club Officer
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| How to Write a Name on a Plaque, Award, Diploma or Certificate Questions & Answers, Frequently Asked Questions, and Blog
Site updated by Robert Hickey on 14 January 2019
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| See also: How to Write a Name on a Tombstone or Grave Marker
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| How to Write a Name on a Diploma, Award, Plaque or Certificate? How would I engrave a name on a plaque for someone who was a governor? Governor Joe Smith? -- Norma @ Midway We are honoring a retired ambassador. How should we would write his name on the certificate? Do we use Ambassador Joe Smith (Retired)? -- Tim, Vienna, VA
A judge will be the speaker at our graduation ceremony and we will present him with an award. I was wondering whether to put J.D. after his name on the award? Should I write it as Joe A. Smith? Judge Joe A. Smith? The Honorable Joe A. Smith, JD? Or is it Joe A. Smith, JD? -- Roger M. in Arkansas
Dear Norma, Tim & Roger, The way to write a person's name on an award, plaque or certificate is just to list their full name: (Full Name) If they are a "Jr." or a "III" that's part of their name, so you include it. Include nothing before their name: no rank, no honorific, no courtesy title. Include nothing after their name: no academic or any other kind of post-nominals abbreviation for an honor or professional membership. Inscribing a plaque, award or certificate with just their name emphasizes that the award is for the individual without reference to any office or position they might hold or have held. The honor is to them without regard to how their name might be written at a particular time in their life. -- Robert Hickey Should I Put An Official's Office On a Plaque? I sit on the board of a local community organization and am preparing appreciation plaques for several Virginia State Senators and members of the Virginia House of Delegates. Is it appropriate to just use their names (without titles) on the plaques, or should we use the name of their office as well? If we should use the names of their offices if they hold more than one, which one(s) is/are appropriate? We have always used some sort of title/office in the past. -- Karen Snell, M.D. / in Central Virginia
Dear Dr. Snell: Typically awards are given to the person without mentioning their job. Since you are honoring them for actions taken while in office ... exercising powers or privileges that might accompany their office .... and it's consistent with your style to write their name & office, then you could use something like this: (Full Name) (Name of Office) If they hold two offices -- include only the office or offices pertinent to the award. But my preference would be just to the person, by name. -- Robert Hickey
How to Write the Name of a Deceased Person On a Certificate of Recognition? Our parish is celebrating its 50th Anniversary. We are giving Certificates of Recognition to honor our Founding Parishioners. My question is how to list a couple when one person is deceased? The committee recommends putting the living person’s name first, following by the deceased spouse. Example: If the husband is deceased: Mary & Joseph Smith If the wife is deceased: Joseph & Mary Smith After reading your online information under “Deceased,” I don’t think this is correct. Should it be: Mary & the late Joseph Smith (if the husband is deceased) and The late Mary & Joseph Smith (if the husband is deceased) Or can it be: Mary & Joseph (cross) Smith (if the husband is deceased); and Mary (cross) & Joseph Smith (if the wife is deceased). It is common in our Church to designate someone is deceased by placing a small cross after their name. -- Powell Dean
Dear Mr. Dean: The committee's suggested style is something I have never heard of, and don't think makes much sense. If you are honoring the founding parishioners -- I would list their names without reference to whether the are alive or dead: they were alive when they were founding to the parish! Thomas James Smith and Mary Wilson Smith Mary and Thomas Smith I question why it's necessary to note who is living and who is dead -- how is this pertinent? Does the committee want historians to be able to look back and know who was alive at the 50th Anniversary Celebration? -- Robert Hickey May One Add Post-Nominals to One's Name Retroactively? Can a person who is awarded an MBE (Member of the Order of the British Empire) in 2010, put the post-nominal MBE after his name on ''winners'' boards showing that he won golf competitions, prior to him receiving the award of the MBE? This has generated a lot of discussion in the Golf Club and your advise would be warmly welcomed. -- Jeff Hardison
Dear Mr. Hardison: It would be odd to rewrite history to include honors and decorations received later in one's life. It makes me wonder if an Nobel Laureate can go back and have himself listed as such as the presenter of his high school valedictory speech? I think you are located in the UK, and the British tradition is to include more post-nominals ... in more situations ... than we do in the US. But including the post-nominal abbreviations on a golf record in any circumstance is an odd policy to me. Are the post-nominals of MDs and others holding graduate degrees and certifications included on list? In the US post-nominals are used with official situations (regarding one's work) -- but not in personal/social situations. And even in official situations post-nominals are included just when PERTINENT: E.g., a person with masters in library science would include the post-nominal on a business card if working as a librarian, but if working as an interior decorator ... would not ... because the degree does not support their performance of the activity. For example, even though MDs tend to use MDs all the time, my Uncle Robert was an MD -- won his country club's championship and was listed simply as (First Name) (Last name) on the plaque in the clubhouse. No. "Dr." No "MD" Let me know if this approach makes sense to you. I'd like to be a fly on a wall during your golf club discussions! -- Robert Hickey Dear Robert, Thank you for your prompt reply which I find most illuminating. It is not the policy of the Club to use post-nominal abbreviations, as one of my playing partners is also an OBE (Officer of the Order of the British Empire) and he does not have this after his name on the Honour's board. Naturally he started the conversation, as he keeps the award rather discreet. I feel that your last comment makes eminent sense to me and will keep you appraised of the situation (out of curiosity) if you so wish. -- Jeff
How to Write a Couple's Name on a List? We are working on formalizing our donor wall at the museum at which I work. I wish to list couples with first name, middle initial, last name and suffix (assuming they have all of these). We typically list the man first, unless the woman has a different last name in which case she goes first. I am struggling with how to address a couple with the same last name, but the man has a suffix. Would it write John M. and Jane L. Smith, Jr. or Jane L. and John M. Smith, Jr. or something else? -- SB Dear SB, Clearly the problem with those two options is that she is not Jane L. Smith, Jr. I note at the New York museums — where have looked to see what they do … they use three forms. The first two are formal, the third one informal: Mr. and Mrs. John M. Smith, Jr. John M. Smith, Jr. and Jane L. Smith Jane and John Smith The middle one is explained as retaining the "Mr. and Mrs." order This last one is usually explained as 'keeping his name as a unit" So back to the New York museums. So I am looking at the wall, trying to figure out their rules, and right there in the middle of the list is something completely different! I assume when I see a wild card -- they used what the donor put on the pledge form. If I have to choose between making the editor/committee happy — and the donor … I would vote for the donor. It's the donor's name, it is their donation, and they should be happy. Another form you see when couples have different names … man & woman or single sex couple is: Jane L. Apple and Susan M. Zappa. -- Robert Hickey
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| See also: How to Write a Name on a Tombstone or Grave Marker
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Not Finding Your Question Answered? Below are other topics covered in my blog and at right is a list of officials, Between the two I probably have what you are looking for. After hunting around a bit, if you don't see your question answered send me an e-mail. I am pretty fast at sending a reply: usually the next day (unless I am traveling.) If I think your question is of interest to others, I will post the question & answer – with your name and any personal specifics changed. -- Robert Hickey USE OF NAMES & HONORIFICS Mr., Miss, Jr., III, & Names Married Women Deceased Persons People with Two Titles Post-Nominal Abbreviations and Initials Sequence Post-Nominal Abbreviations: Sr., Jr., etc. Couples: Private Citizens / Joint Forms of Address Couples: U.S. Military / Joint Forms of Address Couples: U.S. Officials / Joint Forms of Address
USE OF SPECIFIC OFFICIAL TITLES Former Officials Professionals and Academics
United States Federal Officials, Currently In Office United States State Officials, Currently In Office United States Municipal Officials, Currently In Office All About The Honorable with U.S. Officials Former United States Officials of all types United States Armed Services Addressing Active Duty Personnel Addressing Retired Personnel Use of Rank by Retired Personnel Use of Rank by Veterans
Tribal Officials Clergy and Religious Officials Canadian Officials Australian Officials British Officials, Royalty, and Nobility Diplomats and International Representatives Foreign National Officials and Nobility SPECIFIC SITUATIONS Author's Name on His/Her Book Business Cards, Names on, Couples Introductions, Names in Invitations: Names on Invitations: Names of Armed Service Personnel on Name Badges & Tags Names on Programs, Signs, & Lists Naming a Building or Road Place Cards Plaques, Awards, Diplomas, Certificates, Names on Precedence: Ordering Officials Tombstones, Names on
Site updated by Robert Hickey on 14 January 2019
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