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Christian Orthodox
Abbot,
Christian Orthodox
Accountant
Acting Official
Adjutant General
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from a foreign country
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1. Formula For
How to Address
2. Q&A / Blog On
Use of Rank by
Retired Military
3. Q&A / Blog on
How to Address
Retired Military
Reverend, The
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House of
Representatives.
Specialist
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President of the U.S.
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Vice President
of the U.S.
Spouse of an
Elected Official
Surgeon General Texas Ranger
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Under Secretary
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Venerable, The
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of the U.S.
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of the U.S.
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of the U.S.
Viscount and/or
Viscountess Warrant Officer
Widow
White House Staff
Woman, business
Woman, social Yacht Club Officer
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| How to Address an Ambassador
Of the United States of America
If you are looking for foreign ambassador to the US, here's that form.
If you are looking for retired or former US ambassador, here's that form.
These are the correct forms for a US citizen to address a US Ambassador.
Outside the USA it is also correct for foreign residents to address a US Ambassador with these styles, but is also correct for foreign national to use the international diplomatic form for addressing current accredited ambassadors.
There are a number of ways to address a US ambassador to a foreign nation depending the situation:
United States Ambassador at Post outside the Western Hemisphere
United States Ambassador at Post in the Western Hemisphere
United States Ambassador away from his or her Post
How to Address a Current US Ambassador at Post
Except in the Western Hemisphere Envelope, official:
The Honorable
(Full name)
American Ambassador
(Address) Letter salutation:
Dear Mr./Madam Ambassador: How to Address a Current US Ambassador at Post
In the Western Hemisphere
Envelope, official:
The Honorable
(Full name)
Ambassador of the United States of America
(Address)
Letter salutation:
Dear Mr./Madam Ambassador: How to Address a Current US Ambassador
Away from Post
Note: Use Ambassador of the United States of America in the Western Hemisphere. Use American Ambassador elsewhere.
Envelope, official:
The Honorable
(Full name)
American Ambassador to (country) * See NOTE Above
(Address)
Letter salutation:
Dear Mr./Madam Ambassador:
All about The Honorable
Link to Q&A just on officials in the U.S. addressed as The Honorable
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FYI, here is what's come in to the Blog that relates to this office/rank.
For recent questions sent in, check out Robert Hickey's Blog.
For specific offices/ranks, check out Robert Hickey's On-Line Guide.
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| How to Address a Retired US Ambassador?
How do I address (in a letter) an retired American Ambassador?
-- Carol Bentley
Dear Ms. Bentley:
A retired US ambassador is addressed by US citizens on the envelope and in the address block of the letter as:
The Honorable Carol Bentley
(Address)
If he (or she) was a career diplomat and is now retired, in the salutation or conversation he would be addressed as:
Dear Ambassador Bentley,
Only career ambassadors … retired career foreign service officers … are Ambassador (surname) in a salutation or conversation … political appointees revert to whatever honorific to which they were entitled before serving as an ambassador.
So if he was a political appointee who served as ambassador, the State Dept. would use as a salutation:
Dear Mr./Dr./Senator/etc. Bentley,
-- Robert Hickey
How to Address an Ambassador:
Your Excellency or The Honorable?
I see ambassador's names written as "The Honorable (full name)" and as "His Excellency (full name)". Which is correct? The ambassador who is coming is the French Ambassador. How should I write his name?
~ The Diva of Diplomats
Dear Diva:
An ambassador of the United States is addressed by US citizens as:
The Honorable (full name)
The Ambassador of the United States of America
(Address)
An foreign ambassador to the United States is addressed by US citizens as:
His/Her Excellency (full name)
The Ambassador of (official name of country)
(Address)
So in this case, a French Ambassador in the United States would be addressed as:
His Excellency (full name)
The Ambassador of the French Republic
(Address)
-- Robert Hickey
How to Address Ambassadors
At-Post and Back Home?
We are doing an overview of usage of the title Your Excellency to the Ambassadors (of the State and accredited to the country) when accompanying their Heads of State or Government abroad. I would like to know -
1) Would you address your Ambassador (USA ambassador accredited in UK) with "Your Excellency" when taking part of the official visit by the President of the USA to UK?
2) Would you address UK Ambassador accredited in USA with "Your Excellency" when taking part of the official visit by the President of the USA to UK?
-- Tina Dear Tina,
FYI, your questions are answered in my book in the chapter on Diplomats and International Officials.
1) Foreign ambassadors at-post
In the US we follow the standard international practice of addressing accredited current ambassadors ... from one head of state to another head of state ... as "His Excellency John Jones," "Her Excellency Mary Jones," "Your Excellency" or "Ambassador Jones" the last being the least formal.
2) Foreign ambassadors when back home in their own country
In the US, US citizens follow our standard practice of using "The Honorable" for everyone appointed by The President. So we address US ambassadors as "The Honorable Henry Smith" or "Mr. Ambassador" or "Ambassador Smith" ... the last being the least formal.
Your questions:
Would you address your Ambassador (USA ambassador accredited in UK) with Your Excellency when taking part of the official visit by the President of the USA to UK?
I would as a US citizen address a US Ambassador would "The Honorable Henry Smith" or "Mr. Ambassador" or "Ambassador Smith" I would not use the British spelling of "Honourable" just because we were in the UK ... since the nicest way to write a name is the way one sees it at home ... which would be "Honorable"
Would you address UK Ambassador accredited in USA with Your Excellency when taking part of the official visit by the President of the USA to UK?
I would as a US citizen always address a UK ambassador as "His Excellency John Jones" "Your Excellency" or "Ambassador Jones" the last being the least formal.
-- Robert Hickey
How To Address Two Ambassadors in a Salutation?
Please tell me what the joint salutation would be for married U.S. ambassadors with different last names. Am I correct in that the mail names would be ...
The Honorable Jack G. Small
and The Honorable Ann K. Jones
-- Debbie
Dear Debbie:
Yes ... that is perfect. Each gets their full name spelled out on their own line.
Next question is whose name is listed first? You listed Jack Small. Officially the one who became an ambassador earlier has higher precedence ... and would be listed first ... unless you are writing to one of them at their post ... and an ambassador at his or her post has the higher precedence.
-- Robert Hickey
How a Should Non-US Citizen
Address an American Ambassador ?
I am writing an invitation letter to the ambassador of the United States to Japan. According to your book the ambassador should be addressed by US citizens as The Honorable John V. Roos. But I am a Japanese citizen. I will be writing to him in care of the US Embassy in Tokyo.
Should I address him as The Honorable John V. Roos as the U.S. citizens do? Or should I address him as His Excellency John. V. Roos?
~ T. Suzuki
Dear T. Suzuki:
Using The Honorable would be honoring his tradition -- would be how a US citizen would address him -- and how he would expect to be addressed in the USA. It is not wrong for you to use it.
Using The Excellency will follow the international custom -- and how he would expect to be addressed outside the USA and in Japan.
Both are correct, but use Excellency since you are in Japan and are a Japanese citizen.
-- Robert Hickey
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Not Finding Your Question Answered?
Below are other topics covered in my blog and at right is a list of officials, Between the two I probably have what you are looking for.
After hunting around a bit, if you don't see your question answered send me an e-mail. I am pretty fast at sending a reply: usually the next day (unless I am traveling.)
If I think your question is of interest to others, I will post the question & answer – with your name and any personal specifics changed.
-- Robert Hickey USE OF NAMES & HONORIFICS
Mr., Miss, Jr., III, & Names
Married Women
Deceased Persons
People with Two Titles
Post-Nominal Abbreviations and Initials
Joint Forms of Address (How to address a couple?)
USE OF SPECIFIC OFFICIAL TITLES
Former Officials
Professionals and Academics
United States Federal Officials, Currently In Office
United States State Officials, Currently In Office
United States Municipal Officials, Currently In Office
All About The Honorable with U.S. Officials
Former United States Officials of all types
United States Armed Services, Active Duty
Addressing Retired Personnel
Use of Rank by Retired Personnel
Use of Rank by Veterans
Tribal Officials
Clergy and Religious Officials
Canadian Officials
Australian Officials
British Officials, Royalty, and Nobility
Diplomats and International Representatives
Foreign National Officials and Nobility SPECIFIC SITUATIONS
Business Cards
Etiquette
Flags and Anthem Protocol
Introductions
Invitations: Writing & Addressing
Invitations: Just Armed Service Personnel
Name Tags
Names on Programs, Signs, & Lists
Naming a Building or Road
Place Cards
Plaques, Awards, Diplomas, Certificates
Precedence: Ordering Officials
Thank You Notes
Site updated by Robert Hickey on May 20, 2013
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All information on www.formsofaddress.info is copyright © 2013 by Robert Hickey.
The Protocol School of Washington® is registered in the U.S. Patent and Trademark Office.
Honor & Respect is dedicated to Dorothea Johnson, Founder of The Protocol School of Washington®
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