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Christian Orthodox
Abbot,
Christian Orthodox
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Acting Official
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USA, USAF, USMC
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Consul and or
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Introductions
Invitations
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Writing &
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I, II, III, etc.
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Supreme Court
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King
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(deceased persons)
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Priest,
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Priest,
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Professionals
& Academics
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Pro Tempore,
Elect, Designate
Queen Rabbi
Ranger, Texas
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Resident
Commissioner
Retired Military
1. Formula For
How to Address
2. Q&A / Blog On
Use of Rank by
Retired Military
3. Q&A / Blog on
How to Address
Retired Military
Reverend, The
Right Reverend, The
School Board Member
Second Lieutenant
Secretary,
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Secretary
of Defense, U.S.
Secretary, Assistant
Secretary General
of the U.N.
Senator, U.S., Federal
Senator, U.S., State
Senator, Canadian
Senior, Junior,
I, II, III, etc.
Senior Judge
Sergeant
Sergeant at Arms
Sheriff
Sister, Catholic
Solicitor General
Speaker of the U.S.
House of
Representatives.
Specialist
Spouse of the
President of the U.S.
Spouse of the
Vice President
of the U.S.
Spouse of an
Elected Official
Surgeon General Texas Ranger
Town Manager
The Honorable
Tribal Officials
Two Titles,
Person With
US Attorney
US Federal Officials
US State Officials
US Municipal Officials
Venerable, The
Veteran (not Retired)
Veterinarian
Very Reverend, The
Vice Mayor
Vice President
of the U.S.
Spouse of the
Vice President
of the U.S.
Vice President-elect
of the U.S.
Viscount and/or
Viscountess Warrant Officer
Widow
White House Staff
Woman, business
Woman, social
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| How to Address an Ambassador
Of the United States of America
If you are looking for foreign ambassador to the US, here's that form .
These are the correct forms for a US citizen to address a US Ambassador.
Outside the USA it is also correct for foreign residents to address a US Ambassador with these styles, but is also correct for foreign national to use the international diplomatic form for addressing current accredited ambassadors.
There are a number of ways to address a US ambassador to a foreign nation depending the situation:
United States Ambassador at Post outside the Western Hemisphere
United States Ambassador at Post in the Western Hemisphere
United States Ambassador away from his or her Post
How to Address a United States Ambassador at Post
Except in the Western Hemisphere Envelope, official:
The Honorable
(Full name)
American Ambassador
(Address) Letter salutation:
Dear Mr./Madam Ambassador: How to Address a United States Ambassador at Post
In the Western Hemisphere
Envelope, official:
The Honorable
(Full name)
Ambassador of the United States of America
(Address)
Letter salutation:
Dear Mr./Madam Ambassador: How to Address a United States Ambassador
Away from Post
Note: Use Ambassador of the United States of America in the Western Hemisphere. Use American Ambassador elsewhere.
Envelope, official:
The Honorable
(Full name)
American Ambassador to (country) * See NOTE Above
(Address)
Letter salutation:
Dear Mr./Madam Ambassador:
All about The Honorable
Link to Q&A just on officials in the U.S. addressed as The Honorable
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FYI, here is what's come in to the Blog that relates to this office/rank.
For recent questions sent in, check out Robert Hickey's Blog.
For specific offices/ranks, check out Robert Hickey's On-Line Guide.
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| How to Address Ambassadors
At-Post and Back Home?
We are doing an overview of usage of the title Your Excellency to the Ambassadors (of the State and accredited to the country) when accompanying their Heads of State or Government abroad. I would like to know -
1) Would you address your Ambassador (USA ambassador accredited in UK) with "Your Excellency" when taking part of the official visit by the President of the USA to UK?
2) Would you address UK Ambassador accredited in USA with "Your Excellency" when taking part of the official visit by the President of the USA to UK?
-- Tina Dear Tina,
FYI, your questions are answered in my book in the chapter on Diplomats and International Officials.
1) Foreign ambassadors at-post
In the US we follow the standard international practice of addressing accredited current ambassadors ... from one head of state to another head of state ... as "His Excellency John Jones," "Her Excellency Mary Jones," "Your Excellency" or "Ambassador Jones" the last being the least formal.
2) Foreign ambassadors when back home in their own country
In the US, US citizens follow our standard practice of using "The Honorable" for everyone appointed by The President. So we address US ambassadors as "The Honorable Henry Smith" or "Mr. Ambassador" or "Ambassador Smith" ... the last being the least formal.
Your questions:
Would you address your Ambassador (USA ambassador accredited in UK) with Your Excellency when taking part of the official visit by the President of the USA to UK?
I would as a US citizen address a US Ambassador would "The Honorable Henry Smith" or "Mr. Ambassador" or "Ambassador Smith" I would not use the British spelling of "Honourable" just because we were in the UK ... since the nicest way to write a name is the way one sees it at home ... which would be "Honorable"
Would you address UK Ambassador accredited in USA with Your Excellency when taking part of the official visit by the President of the USA to UK?
I would as a US citizen always address a UK ambassador as "His Excellency John Jones" "Your Excellency" or "Ambassador Jones" the last being the least formal.
-- Robert Hickey
How to Address an Ambassador:
Your Excellency or The Honorable?
I see ambassador's names written as "The Honorable (full name)" and as "His Excellency (full name)". Which is correct? The ambassador who is coming is the French Ambassador. How should I write his name?
~ The Diva of Diplomats
Dear Diva:
An ambassador of the United States is addressed by US citizens as:
The Honorable (full name)
The Ambassador of the United States of America
(Address)
An foreign ambassador to the United States is addressed by US citizens as:
His/Her Excellency (full name)
The Ambassador of (official name of country)
(Address)
So in this case, a French Ambassador in the United States would be addressed as:
His Excellency (full name)
The Ambassador of the French Republic
(Address)
-- Robert Hickey
How a Should Non-US Citizen
Address an American Ambassador ?
I am writing an invitation letter to the ambassador of the United States to Japan. According to your book the ambassador should be addressed by US citizens as The Honorable John V. Roos. But I am not a U.S. citizen and I live in Japan. I will be writing to him in care of the US Embassy in Tokyo.
Should I address him as The Honorable John V. Roos as the U.S. citizens do? Or should I address him as His Excellency John. V. Roos?
~ T. Suzuki
Dear T. Suzuki:
Using The Honorable would be honoring his tradition -- would be how a US citizen would address him -- and how he would expect to be addressed in the USA..
Using The Excellency will follow the international custom -- would be the most typical form of address by non-US citizens -- and how he would expect to be addressed outside the USA.
Either is a correct form of address, but if you are located in Japan ... use Excellency.
-- Robert Hickey
How To Write a Former Ambassador's Escort & Place Cards?
I would like to know how to print an escort card and a table place card for a former Ambassador.
- Ruthie W.
Dear Ms. W.:
Former ambassadors are addressed with the honorific Ambassador at their preference ... and most I've encountered to prefer to be addresses as such.
So an escort card could read -- if you are using first and last names ...
Ambassador Mary Mel French
and a place card should read -- if you are using just last names ....
Ambassador French
-- Robert Hickey
How to Address a Retired US Ambassador?
How do I address (in a letter) an retired American Ambassador?
-- Carol Bentley in the United Kingdom
Dear Ms. Bentley:
A retired US ambassador and a retired UK ambassador are addressed differently .... so I wish everyone tried as hard as you try to get everyone addressed correctly.
A retired US ambassador is addressed on "the envelope" and in "the address block" of the letter as:
The Honorable Carol Bentley
(Address)
And in the salutation or conversation he or she would be addressed as:
Dear Ambassador Bentley,
Use the American spelling of Honorable because it's considerate to present another person's name exactly as they are accustomed to seeing it.
In the US we address anyone who was ever appointed to a position by The President and approved by The US Senate -OR- elected to public office by the citizens as "The Honorable" ... for life. It's a bit like in the UK once you are a member of the Privy Council you are The Right Honourable for life. Same situation.
And ... ambassadors DO continue to use Ambassador as an honorific when they retire.
-- Robert Hickey
How To Address Two Ambassadors in a Salutation ?
Please tell me what the joint salutation would be for married U.S. ambassadors with different last names. Am I correct in that the mail names would be ...
The Honorable Jack G. Small
and The Honorable Ann K. Jones
Thanks so much!
-- Debbie
Dear Debbie:
Yes .. .that is perfect. Each gets their full name spelled out on their own line.
Next question is whose name is listed first? You listed Jack Small. Officially the one who became an ambassador earlier has higher precedence ... and would be listed first ... unless you are writing to one of them at their post ... and an ambassador at his or her post has the higher precedence.
-- Robert Hickey
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All information on www.formsofaddress.info is copyright © 2011 by Robert Hickey.
The Protocol School of Washington® is registered in the U.S. Patent and Trademark Office.
Honor & Respect is dedicated to Dorothea Johnson, Founder of The Protocol School of Washington®
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